The State System of Higher Education has recently issued system-specific guidelines for universities re-engaging in face-to-face instruction for the fall 2020 semester in the wake of the COVID-19 pandemic. Included in these guidelines are employee protocols
for requesting an alternative arrangement for in-person instruction or service.
Faculty members requesting an accommodation, or flexible work arrangement, for the 2020 fall semester must submit appropriate paperwork to the Office of Human Resources no later than Friday, July 17, 2020. All other employees should submit appropriate
paperwork to the Office of Human Resources as soon as possible. Those employees who have already submitted inquiries to the Office of Human Resources will be contacted if additional information is required.
Where, when, and through which modality employees perform their duties is at the discretion of the university president or appropriate designee, unless otherwise set forth in applicable collective bargaining agreements or policy. Any request for a departure
from the assigned work function, schedule, location, or modality will be considered only when the procedures below are followed:
Faculty and staff who wish to seek an accommodation or modification of their current accommodation under the
Americans with Disabilities Act (ADA) need to follow the directions for submitting an ADA request available on the Human Resources Policies page under ADA.
As required by ADA, if a medical condition is deemed a disability as defined under the ADA, then a reasonable accommodation, if available, should be provided.
Faculty and staff who do not have a disability as defined under the ADA may seek a flexible work arrangement if the employee is at high
risk for severe illness from COVID-19 as defined by CDC guidance. Faculty who wish to submit a request for a flexible work arrangement for the 2020 fall semester must first submit a Request for Flexible Work Arrangement
form to Anna Shively, email@example.com, in the Office of Human Resources no later than Friday, July 17, 2020. All flexible work arrangement requests will be processed as follows:
The Office of Human Resources will receive, review, and notify the employee if any additional documentation is needed to consider the request. If the situation qualifies for a flexible work arrangement.
The Office of Human Resources will then consult with the appropriate vice president and dean or departmental manager. The decision to approve or deny a request will be evaluated against the needs of the students and the operational needs of the
The Office of Human Resources will then notify the employee if the request has been approved or denied.
If approved, the employee will be directed to work with their supervisor to implement the flexible work arrangement.
If denied, the employee will be directed to Anna Shively in the Office of Human Resources to discuss options for requesting a leave of absence.
If the employee believes the request was denied because the medical condition was incorrectly validated against the CDC's conditions identified as “at increased risk of severe illness,”
or if the list on the CDC’s website has changed since the original application was reviewed, the employee may request the matter be reviewed by Lindsey McNickle by emailing her at firstname.lastname@example.org.
In response to the COVID-19 pandemic, the Office of Human Resources is in “Remote Work Status.” All HR Offices are closed to the public until further notice. We are maintaining normal business hours. If you need assistance, please contact those listed below via email
The Office of Human Resources provides personalized services through a team of qualified experts. Services provided include the administration of employee and labor relations, employee recruitment and placement, benefits, classification, compensation,
and payroll services for faculty, staff, and students.
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