Please use payroll-services@iup.edu to communicate inquiries, documents, timesheets, and issues.
The first day of employment for summer break will be May 6, 2023.
The last day of employment for summer break will be August 11, 2023.
Please ensure hours up to and including May 5, 2023, have been entered, signed, and approved in eTime by Monday, May 8, 2023, by noon for timely payment.
Student workers will not be exempt from FICA taxes (Social Security/Medicare) for hours worked over summer break beginning with the June 2, 2023, paycheck.
FICA exemption does apply in certain circumstances. Please email payroll-services@iup.edu for more details.
Students may work up to 40 hours per week over break if not enrolled in summer coursework or 25 hours per week if enrolled in summer coursework.
Supervisors who will continue to employ students in their department from spring 2023 into summer 2023 must complete the Summer Profile Sheet via via MyIUP > Campus Services > Jobs and Careers.
This form will first be routed to the Office of Financial Aid to determine eligibility for Summer Federal Work Study. This process is manual and will take several days to accomplish. Summer employment will not be processed until the student’s Summer FWS eligibility has been determined by the Office of Financial Aid.
The form will then be sent to Human Resources for processing onto Student Payroll.
Supervisors must hire new students to work in their department for summer 2023 through Hire a Hawk.
Supervisors must complete the Summer Profile Sheet via MyIUP > Campus Services > Jobs and Careers.
This form will first be routed to the Office of Financial Aid to determine eligibility for Summer Federal Work Study. This process is manual and will take several days to accomplish. Summer employment will not be processed until the student’s Summer FWS eligibility has been determined by the Office of Financial Aid.
The form will then be sent to Human Resources for processing onto Student Payroll.
Supervisors will be sent a Work Authorization email once the student completes all onboarding tasks.
Supervisors should complete the Summer Student Employment Profile Sheet via MyIUP > Campus Services > Jobs and Careers.
The first day of employment for the fall 2023 semester is August 12, 2023.
The last day of employment for the fall 2023 semester is December 15, 2023.
Please ensure hours up to and including August 11, 2023, have been entered, signed, and approved in eTime by Monday, August 14, 2023, at noon for timely payment.
Students who plan to return to your department in fall 2023, but are not working in summer 2023, supervisors should complete the Fall/Spring Student Employment Profile Sheet via MyIUP > Campus Services > Jobs and Careers closer to the beginning of the fall semester.
Students newly hired to work in your department during fall 2023:
Students should complete the 2023–24 FAFSA application, available through the Office of Financial Aid. Fall employment will not be processed until the student's FWS eligibility has been determined by the Office of Financial Aid.
Supervisors must hire the student through Hire a Hawk.
Supervisors will be sent a Work Authorization email once the student completes all onboarding tasks by the Office of Human Resources.
Supervisors should complete the Fall/Spring Student Employment Profile Sheet via MyIUP > Campus Services > Jobs and Careers.
Exemption from FICA taxes (Social Security/Medicare) will begin with the 9/23/2023 paycheck.
Students may work up to 25 hours/week when enrolled in courses during the academic year.
International students may work up to 20 hours/week during the academic year.
2022 W-2 forms are available through the Employee Self-Service portal if you enrolled for an electronic copy in 2022. It is too late to enroll for an electronic version of the 2022 W2.
Paper W-2 forms will be mailed to your last address on file in the payroll system. Per IRS guidelines, they will be postmarked by January 31, 2023.
If you are in need of a copy of your W-2 for any year prior to 2022, active employees should first check their Employee Self-Service profile for the electronic version. Separated employees and those who have not yet elected an electronic W-2, please complete the W-2 Reissue Request form.
