Payroll Services

Please use payroll-services@iup.edu to communicate inquiries, documents, timesheets, and issues.

Summer Break Employment for Students

  • The first day of employment for summer break will be May 8, 2021.

  • All student records will be locked effective May 8, 2021. Please ensure hours up to and including May 7, 2021, have been entered, signed, and approved by Monday, May 10, 2021, at noon.

  • Students who will work in your department in summer 2021 must complete the Summer 2021 Federal Work Study (FWS) Application through the Office of Financial Aid. This process is manual and will take several days to accomplish. Summer employment will not be processed until the student's Summer FWS eligibility has been determined by the Office of Financial Aid.

  • Students who plan to return to your department in fall 2021, but not working in summer 2021: Supervisors should complete the Student Employment Profile Sheet and email it to human-resources@iup.edu with Fall 2021 in the subject line. Supervisor's must sign.

  • Students newly hired to work in your department during summer 2021:

    • Supervisors must hire the student through Hire a Hawk

    • Supervisor will be sent a Work Authorization email once the student completes all onboarding tasks.

    • Student should complete the 2021 Summer Federal Work Study application, available through the Office of Financial Aid. This process is manual and will take several days to accomplish. Summer employment will not be processed until the student's summer FWS eligibility has been determined by the Office of Financial Aid.

    • Supervisors should complete the Student Employment Profile Sheet and email it to human-resources@iup.edu with Summer 2021 in the subject line. Supervisors must sign.

  • Student workers will not be exempt from FICA taxes (Social Security/Medicare) for hours worked over summer break unless enrolled in at least one credit, beginning with the 6/4/2021 paycheck.

  • Students may work 40 hours per week if not enrolled in summer courses, or 25 hours per week if enrolled in summer courses.

Fall 2021 Employment for Students

  • The first day of employment for the fall 2021 semester is August 14, 2021.

  • All student records will be locked effective August 14, 2021. Please ensure hours up to and including August 13, 2021, have been entered, signed, and approved by Monday, August 16, 2021, at noon.

  • Students who plan to return to your department in fall 2021,  supervisors should complete the Student Employment Profile Sheet and email it to human-resources@iup.edu with Fall 2021 in the subject line. Supervisors must sign.

  • Students newly hired to work in your department during fall 2021:

    • Supervisors must hire the student through Hire a Hawk.

    • Supervisor will be sent a Work Authorization email once the student completes all onboarding tasks.

    • Student should complete the 2021 FAFSA application, available through the Office of Financial Aid. Fall employment will not be processed until the student's FWS eligibility has been determined by the Office of Financial Aid.

    • Supervisors should complete the Student Employment Profile Sheet and email it to human-resources@iup.edu with Fall 2021 in the subject line. Supervisors must sign.

  • Exemption from FICA taxes (Social Security/Medicare) will begin with the 9/10/2021 paycheck.

  • Students may work up to 25 hours/week when enrolled in courses during the academic year.

    • International students may work up to 20 hours/week during the academic year.

  • The last day of employment for the fall 2021 semester is December 17, 2021.

All printed paychecks will be mailed to the address on record and will not be available for pickup at the Payroll Office located at G11 Sutton Hall.

If you are in need of a copy of your W-2, active employees should first check your Employee Self Service profile for the electronic version. Separated employees and those who have not yet elected an electronic W-2, please complete the W-2 Reissue Request form.

News

Spring 2021 Overload Payments for Faculty

Overload payments are scheduled to be included on the March 26, 2021, pay date. These will not include Independent Study payments, which are not paid until after the faculty member submits the students’ final grades.

New Email for Office of Payroll Services

The Office of Payroll Services will be discontinuing old email addresses and introducing one combined email address, payroll-services@iup.edu.

2020 W-2 Form Now Available

Information regarding 2020 W-2 forms for employees and student workers.

2020 Year-End Payroll Information

Holiday break pay dates,  new wage bases for 2021, and 2020 W-2 distribution information.

Reminder to Enroll for Your 2020 Electronic W-2

Online W-2 election for the 2020 tax year is open until December 31, 2020.

Events