Payroll Services

Please use payroll-services@iup.edu to communicate inquiries, documents, timesheets, and issues.

Winter 2022 Break Employment for Students

  • The first day of employment for Winter Break was December 10, 2022.

    • The last day of employment for Winter Break is January 13, 2023.

    • Please ensure hours up to and including January 13, 2022, have been entered, signed, and approved by Monday, January 16, 2023, at noon for timely payment.

    • Student workers will be exempt from FICA taxes (Social Security/Medicare) for hours worked over Winter Break. 
    • Students may work up to 40 hours per week over break if not enrolled in coursework during the break.
  • Students newly hired to work in your department during Winter 2022:

    • Supervisors must hire the student through Hire a Hawk

    • Supervisors will be sent a Work Authorization email once the student completes all onboarding tasks.

    • Supervisors should complete the Student Employment Profile Sheet via MyIUP > Campus Services > Jobs and Careers.

Spring 2023 Employment for Students

  • The first day of employment for the spring 2023 semester is January 14, 2023.

    • Please ensure hours up to and including January 13, 2023, have been entered, signed, and approved by Monday, January 16, 2023, at noon.

  • Students who plan to return to your department in spring 2023, but are not working in winter 2022, supervisors are NOT required to complete a new Student Profile Sheet.

  • Students newly hired to work in your department during spring 2023:

    • Supervisors must hire the student through Hire a Hawk.

    • Supervisors will be sent a Work Authorization email once the student completes all onboarding tasks by the Office of Human Resources.

    • Students should complete the 2022–23 FAFSA application, available through the Office of Financial Aid. Fall employment will not be processed until the student's FWS eligibility has been determined by the Office of Financial Aid.

    • Supervisors should complete the Student Employment Profile Sheet via MyIUP > Campus Services > Jobs and Careers.

  • Exemption from FICA taxes (Social Security/Medicare) will begin with the 2/10/2023 paycheck.
  • Students may work up to 25 hours/week when enrolled in courses during the academic year.

    • International students may work up to 20 hours/week during the academic year.

 

2022 W-2 forms are available through the Employee Self-Service portal if you enrolled for an electronic copy in 2022. It is too late to enroll for an electronic version of the 2022 W2.

Paper W-2 forms will be mailed to your last address on file in the payroll system. Per IRS guidelines, they will be postmarked by January 31, 2023.

If you are in need of a copy of your W-2 for any year prior to 2022, active employees should first check your Employee Self-Service profile for the electronic version. Separated employees and those who have not yet elected an electronic W-2, please complete the W-2 Reissue Request form.

News

Spring 2021 Overload Payments for Faculty

Overload payments are scheduled to be included on the March 26, 2021, pay date. These will not include Independent Study payments, which are not paid until after the faculty member submits the students’ final grades.

New Email for Office of Payroll Services

The Office of Payroll Services will be discontinuing old email addresses and introducing one combined email address, payroll-services@iup.edu.

2020 W-2 Form Now Available

Information regarding 2020 W-2 forms for employees and student workers.

2020 Year-End Payroll Information

Holiday break pay dates,  new wage bases for 2021, and 2020 W-2 distribution information.

Reminder to Enroll for Your 2020 Electronic W-2

Online W-2 election for the 2020 tax year is open until December 31, 2020.

Events