Purchasing: Supplies

Please refer to your internal Excel Budget to determine the appropriate process for your purchase. 

  • If you are purchasing items on a project where the funds are in the RI column, please complete the RI Purchase Request form. You will work with the Purchasing Agent at the RI for your purchase.
  • If the funds are in the university column, you will follow university procedures for purchasing. Grant Accounting and your Post-Award Grant and Contract Specialist (GCS) can help you navigate this process.

Procurement: Equipment

Typically, quotes for equipment are included with the proposal. This quote may have expired and an updated quote is needed prior to purchase. Please work with the Purchasing Agent and your Post-Award GCS to ensure the quote includes the cost of shipping the equipment to the university, insurance on the equipment, and any customs fees. University facilities may need to be contacted to arrange for the installation of large equipment.

For all purchases, regardless of which process is used, we must ensure that the items purchased are obtained at the best price. Using US businesses, locally owned businesses, or minority or women-owned businesses may be requirements for some projects.

Your Post-Award GCS can help you understand the terms and conditions of your award.

Purchasing Links

RI Purchase Request Form

IUP Purchasing Card 

IUP Procurement