The fiscal management of an award is designated by which entity signed the award agreement. There are three possible ways to handle project expenses.

Black and white clipart of small house

The IUP Research Institute is the Awarded Organization, and all project expenses are through the Research Institute.

Black and white clipart of small house and university buildingThe IUP Research Institute is the Awarded Organization, and project expenses are at both the Research Institute and the university.

Black and white clipart of a university buildingThe university is the Awarded Organization, and all project expenses are through the university.

All projects are assigned an RI log # when it is awarded. The log # is used to clearly identify projects in our accounting system. Please refer to the project’s log # when contacting the IUP Research Institute (RI). 

There will also be an SAP# if the university is the award organization or if the project budget has expenses at the university.  The SAP # will be set up by a university grant accountant, and they will send an email with all the SAP account information. 

The Principal Investigator has the responsibility to ensure that project expenses are allowable, allocable, and reasonable within the terms and conditions of the award. Expenditures on an award are subject to audit by internal and external auditors. It is essential that expenditures, program reports, award modifications, and special instructions are documented in the RI electronic grant folder. If you have received communication from the program officer, need a modification to a budget, or just have a question, please reach out to a Post-Award Grant and Contract Specialist for assistance.