Here are the answers to frequently asked questions about faculty compensation for chairing thesis and dissertation committees.
Who is eligible for compensation for chairing theses/dissertations?
current faculty member who is named committee chair on an approved Research
Topic Approval Form and whose student has completed the required number of
thesis/dissertation credits is eligible for compensation, pending faculty workload
What triggers eligibility for compensation?
to be considered for compensation is triggered by the student doing two things:
student does not need to graduate in
order for the chair to be evaluated for compensation eligibility. If the student
is dismissed or officially exits the program, but has an RTAF on file and has
completed the required number of thesis/dissertation credits at the time of
their dismissal or exit, the chair can be eligible for compensation (pending
workload verification) even if the RTAF is pending approval.
How do I know for which students’ committee chairpersonship I’m being compensated (or should be compensated)?
Records of all approved
RTAFs are maintained in Banner and, at a designated point each semester, a
report is run to determine which students have also completed the required
number of thesis/dissertation credits. The faculty chair’s workload
(instructional credits) is also evaluated, and earned t/d chair workload hours
will only be paid as overload provided the faculty member’s workload meets the
conditions outlined in Articles 23 and 25 of the CBA pertaining to overload
compensation. Specific questions about this report should be directed to the
Office of the Provost. Additionally, each faculty member is encouraged to keep
a record of the students they’ve supervised and their progress. Faculty should
feel free to contact the SGSR at any time if they have questions or if they
identify any discrepancies.
How much will I be compensated?
described in the CBA [Article 23, Section 1(d)(2)]: Supervision of one (1)
master’s thesis shall be equated with one-third (1/3) of a workload hour.
Supervision of one (1) doctoral dissertation shall be equated with one (1)
graduate workload hour. The rate of payment for this workload hour is the
faculty’s overload rate at the time he/she became eligible for compensation as
described above. Faculty workload must
be verified before any overload payment can be issued.
When will I be compensated?
After the 2017–18 payments are issued in May of 2018, t/d chair overload payments will be processed with the regular overload calendar (payments in October and March). t/d chair workload hours earned in spring and summer will be applied to the faculty member’s fall workload, Fall t/d chair workload hours will be applied to spring workload.
May I bank my hours to use as release time?
The July 1, 2015, to June 30, 2018, CBA removed the provision for banking of
hours earned for the supervision of theses and dissertations. Banking is no
Who do I contact if I have any questions?
For questions about RTAF approval and student
thesis/dissertation credit completion, please contact the Thesis/Dissertation
Office (Brenda Boal; email@example.com or
724-357-2224). For questions about
workload verification and eligibility for payment, please contact the Office of
the Provost (Liz Poje-Hawk, firstname.lastname@example.org)
or the Payroll Office (Mary Smelko; Mary.Smelko@iup.edu).