Zoom: IUP's Online Meeting Tool

Zoom is IUP's supported online meeting tool. Zoom unifies cloud video conferencing, simple online meetings, group messaging, and a software-defined conference room solution into one easy-to-use platform. Zoom offers the best video, audio, and wireless screen-sharing experience across Windows, Mac, iOS, and Android.

You can access IUP's Zoom web client at https://iupvideo.zoom.us or you can download the Zoom application to your computer or other device.

Using the Zoom web client

The Zoom web client offers you a means to configure your account, schedule meetings, and a great deal more. Additional information of the Zoom web client can be found on the Zoom website at Zoom Client.  

 

Installing and accessing Zoom from my desktop or laptop

The Zoom Desktop Application installed on your desktop or laptop to utilize Zoom. 

Instructions on how to download and access the application in a document titled Accessing and Installing the Zoom Desktop Client.

 

Using Zoom on a mobile device

You can find documentation on the Zoom website for installing Zoom on Android and iOS devices. The web page instruction for the iOS devices is titled Getting Started With iOS. The web page instructions for Android devices is titled Getting Started With Android.

 

Securing your Zoom meetings

It is very important to secure your Zoom meetings. Attackers are attempting to take advantage of Zoom’s increasing user base due to the COVID-19 outbreak in 2020. As many users are utilizing various videoconferencing platforms, institutions can take small but important steps to ensure effective use and communication. Please follow these instructions to secure your meeting.

 

Instructional videos for using Zoom at IUP

Suggestions for better experiences when using Zoom

When you are using Zoom for your class meeting, it is important that you take steps to ensure the best experience.

  • Use the best internet connection you can.
    • Wired connections are better than wireless connections.
    • Let the instructor or meeting moderator know if you are using a slower connection.
  • Mute your microphone when you are not speaking.
    • When your microphone is on, Zoom will use part of your connection for the audio stream.
  • Turn off your video.
    • If the instructor, or meeting moderator is okay with participants, turn off your video stream.
  • Close other applications on your computer or device.
    • Avoid any activity on your computer or device that use your internet connection.

 

Testing your equipment for Zoom

Zoom offers a test meeting session that can be used to check audio and video equipment.

Zoom provides instructions for the use of this test session.

Audio can also be tested from the desktop installation when you launch your meeting. When prompted to choose an audio conference option, you can click on the test speaker and microphone to test the audio of your equipment.

 

Joining a Zoom meeting using an email invitation

The easiest way to join a Zoom meeting is to use an email invitation that is sent by the host of a meeting. Instruction for using the invitation can be found at Join a Zoom Meeting by Email Invitation.

Schedule a Zoom meeting

You can find instructions on how to schedule a meeting on the Zoom's How Do I Schedule Meetings? web page.

 

Inviting others to join a meeting

For details on how to invite others to a meeting, see the web page titled How Do I Invite Others To Join A Meeting?

 

Different ways to join a meeting

Joining a meeting can be done different ways. A meeting invitation email or a meeting room number via email can be sent to participants. The Zoom Help Center shows you how to join a meeting in the How do I Join a Meeting? web page.If you do not have the Zoom desktop app installed on your device, you will prompted to do so.

If you are using a Macintosh, click on the Mac header. To access the meeting from a Macintosh, you may need the meeting room number. This can be found on the email invitation or at the end of the meeting web address.

 

Sharing my screen

For details on how to share a meeting, please see the web page titled How Do I Share My Screen?

 

Sharing a cloud recording in Zoom

  • From the email that you received when the cloud recording has finished processing. There will be a password at the end of the link. You have to be careful copying and pasting because it is easy to pick up a stray character at the end, which causes the password to fail.

  • In the Zoom web port, under recordings, click Share next to the meeting name in the list.

  • You can then copy the link to the clipboard and lookup the password if needed.

  • Share via email.

  • For more information, view our Zoom Recording and Stream Upload video under Zoom Instructional Videos.

 

Join a Zoom meeting using a telephone

Instructions for joining a Zoom meeting by phone can be found on the Zoom website at Join by Telephone Only.

This is only for joining the Audio portion of the Zoom session. You are provided with a phone number to join the meeting as a phone call.

 

Using the Zoom Rooms in the College of Education and Communication

The Zooms rooms in the College of Education and Communications are Davis 127 and Stouffer 258. Instructions on how to use these Zoom Rooms can be found on the instructor podium and in the PDF download titled Zoom Technology Procedures in the College of Education and Communication.