Zoom: IUP’s Online Meeting Tool

Attackers are attempting to take advantage of Zoom’s increasing user base due to the COVID-19 outbreak. As the coronavirus forces many users onto videoconferencing platforms, institutions can take small but important steps to ensure effective use and communication. Please follow these instructions to secure your meeting.

Please visit our Microsoft Steam channel to watch online tutorials about using Zoom at IUP.

The Zoom Desktop Application installed on your desktop or laptop to utilize Zoom. We offer instructions on how to download and access the application in a document titled Accessing and Installing the Zoom Desktop Client.

You can find documentation on the Zoom website for Android and IOS devices. The web page instruction for the IOS devices is titled Getting Started With IOS. The web page instructions for Android devices is titled Getting Started With Android.

Zoom offers a test meeting session that can be used to check audio and video equipment.

Zoom provides instructions for the use of this test session.

Audio can also be tested from the desktop installation when you launch your meeting. When prompted to choose an audio conference option, you can click on the test speaker and microphone to test the audio of your equipment.

The Zoom web client offers you a means to configure your account, schedule meetings, and a great deal more. An overview of the Zoom web client can be found on the Zoom website at Zoom Client.

The easiest way to join a Zoom meeting is to use an email invitation that is sent by the host of a meeting. Instruction for using the invitation can be found at Join a Zoom Meeting by Email Invitation.

The instructions for joining a Zoom meeting by phone can be found on the Help Center website, at Join by Telephone Only.

You can find instructions on how to schedule a meeting on the How Do I Schedule Meetings? web page.

For details on how to invite others to a meeting, see the web page titled How Do I Invite Others To Join A Meeting?

Joining a meeting can be done different ways. A meeting invitation email or a meeting room number via email can be sent to participants. The Zoom Help Center shows you how to join a meeting in the How do I Join a Meeting? web page. If you do not have the Zoom Desktop App installed on your device, you will prompted to do so.

If you are using a Macintosh, click on the Mac header. To access the meeting from a Macintosh, you may need the meeting room number. This can be found on the email invitation or at the end of the meeting web address.

For details on how to share a meeting, please see the web page titled How Do I Share My Screen?

• From the email that you received when the cloud recording has finished processing. There will be a password at the end of the link. You have to be careful copying and pasting because it is easy to pick up a stray character at the end, which causes the password to fail.
• In the Zoom web port, under recordings, click Share next to the meeting name in the list.
• You can then copy the link to the clipboard and look up the password if needed.
• Share via email.
• For more information, view our Zoom Recording and Stream Upload video under Zoom Instructional Videos.

The Zooms Rooms in the College of Education and Communications are Davis 127 and Stouffer 258. Instructions on how to use these Zoom Rooms can be found on the instructor podium and in the PDF download titled Zoom Technology Procedures in the College of Education and Communication.