Student Employment Program

  • The Student Employment Program serves as a liaison between students and employers who are seeking to fill part-time employment needs.

    Please check out Steps for Securing an On-Campus Student Employment Position for more information.

    Please Note: As of January 1, 2015, background checks for student employees will be required and provided at no charge. 

    All students employed for the fall must complete and submit to Payroll Services a new Profile/Job Assignment Sheet. The Profile/Job Assignment Sheets are available at the Payroll Services website. Please do not submit prior versions of the Profile/Job Assignment Sheet, as these cannot be processed. All profile sheets must be typed and hand delivered by the student to payroll services.

    No paperwork will be accepted without the Background Clearance Request form stating all three background checks are in progress for all new hire students. All new hire students must conduct background clearances before being permitted to work.

    All returning students must present a Student Work Authorization form along with their typed profile sheet. The student will take both the typed Profile Sheet and the Student Work Authorization to Payroll Services. Both forms are required before the student will be entered on payroll.

    For more detailed information, refer to the e-mail that was sent out on Friday, July 31, 2015, by Craig Bickley, associate vice president for Human Resources, regarding the “Important Update on Background Checks.” Additional information and resources, including FAQ's on required clearances, can be found at Required Clearance Information.

    Student employees completing a UE/Grant Student Employment Profile/Job Assignment Sheet must also complete a State Work-Study Application.

    Student employees completing a Federal Student Employment/Profile Job Assignment Sheet must have a Federal Work Study award, and must verify with the Financial Aid Office the award has been posted to their student account, prior to submitting their Profile Job Assignment Sheet to Payroll Services. Profile sheets will not be accepted unless the award is posted to their student account.

    Student employees being placed on payroll for the first time must present their Social Security card and a photo ID to the Payroll Services Office. They must also submit the following documents to the Payroll Services Office no later than the first day of employment:

    • Profile Sheet
    • Background Clearance Request Form
    • Form I-9  
    • Form W-4  
    • Residency Certification Form
    • Local Service Tax Exemption Form  
    • State Work Study Application (for those students completing UE/Grant Student Profile Assignment Sheets) 
    • Direct Deposit form

    International Student Employees

    In addition to the documents listed above, international student employees are required by federal guidelines to provide the following documentation.

    • Passport
    • Visa
    • I-94 Departure Record
    • Ds-2019/IAP-66 Certificate of Eligibility For Exchange Visitor(J-1) Status or I-20
    • Statement of Citizenship Status and Taxation Form  

    Final exams end May 6, 2016. Undergraduate students are limited to 25 hours for the week ending May 13, 2016 (20 hours if international students). Graduating students are not permitted to work beyond May 6, 2016.

    All forms are available at Payroll Services.

    Please Note: The IUP Career and Professional Development/Student Employment Program makes every effort to ensure the legitimacy of all off-campus job postings. Be wary of employers asking for a fee to apply/work for their organizations. Also watch for scams in which employers send checks to potential employees before any work is performed. Please report any concerns to the Career and Professional Development Center and University Police. Remember, as the potential hire, it is ultimately your responsibility to protect your financial and employment interests. When in doubt, check it out!

    Securing a part-time job affords the student opportunity to gain skills that employers seek from college graduates, such as a strong work ethic and computer, communication, time-management, and problem-solving skills, to name a few.

    In addition, it is reported that students who work between 10 and 15 hours per week attain higher academic achievement (U.S. News and World Report, June 2006).

    If your department or office has a student employment job opening(s) in the Federal Work-Study (FWS) Program, please let us know!

    Many IUP students are still seeking on-campus FWS positions, and securing a part-time job affords the student the opportunity to gain skills that employers seek from college graduates, such as a strong work ethic, and computer, communication, time-management, and problem-solving skills, to name a few. Visit the Post a Job page and let us know about your position today!

  • Student Employment Application
    We have created a  Student Employment Application  that you can fill out and submit automatically to the Career and Professional Development Center.