Calendar

With this implementation, all IUP users (faculty, staff, and students) will have built-in calendar functionality with their e-mail accounts. In addition, the integrated e-mail/calendar combinations are available via browser (imail.iup.edu), via PC/Mac Client (Thunderbird/Thunderhawk), and via supported mobile devices (iOS/android). CGP Calendar allows you to do all the things that an electronic calendar does, such as:

• Create an Event or Meeting for yourself
• Invite others to your Event or Meeting (even non-IUP users that use “standards-based” calendar systems, i.e., Gmail, Yahoo!, etc.)
• Send e-mail reminders prior to the start of the Event or Meeting
• See the availability of others before creating an Event or Meeting

The CGP Calendar can be accessed in one of the following ways:

• By clicking on the Calendar folder in I-Mail: https://imail.iup.edu
• By opening the Calendar tab in an e-mail client, such as Thunderbird
• By setting up your IUP account on your mobile device and accessing the Calendar app

Yes, there is a CGP Guide for I-Mail and a CGP Guide for Thunderbird.

In the event you want to change the access levels to your personal calendar, the below steps can be taken to adjust the security to grant the needed privileges. Upon competition of the security setup, the users will need to follow the guide on adding the calendar to Thunderbird.

Granting Read Access

Take the following steps to grant read access to a particular user. 

1. Log in to imail.iup.edu.
2. Find the Calendar folder in the folder tree and right-click to bring up the folder options. Click on Access Control List...
3. In the Access Control List, add the user’s e-mail address <username>@iup.edu and click Add. 
4. After hitting Add, the name will appear in the approved list.  By default, the top two check boxes will be clicked—this is all that is needed to grant Read Access to the user. 
5. Click Save and Close. The user can now go through the steps to add your calendar to their Thunderbird client. 

Granting Read/Write Access

In certain instances, you may want to allow others to place events onto your calendar on your behalf. Follow the steps below to make this happen

1. Log in to imail.iup.edu.
2. Find the Calendar folder in the folder tree and right-click to bring up the folder options. Click on Access Control List...
3. In the Access Control List, add the user’s e-mail address <username>@iup.edu and click Add. 
4. After hitting Add, the name will appear in the approved list.  By default, the top two check boxes will be clicked. Click the next five boxes, leaving the option “Modify ACL and see hidden messages (Admin)” unchecked. 
5. Click Save and Close. The user can now go through the steps to add your calendar to their Thunderbird client. 

Making a Calendar Private

1. Log in to imail.iup.edu.
2. Find the Calendar folder in the folder tree and right-click to bring up the folder options. Click on Access Control List...
3. Remove the “Anyone” username listed in the ACL list.  Once this has been removed, only users you add to the list will be able to read/write to your calendar. 

If somebody has granted you access to their personal CGP calendar, you will need to add the calendar to the Thunderbird Client. Below are instructions on how to add additional calendars to your Thunderbird client. 

Adding Read-Only Calendar

Once security has been granted to you on a particular calendar, follow the steps below to view the calendar in Thunderbird. 

1. Open the Thunderbird mail client and switch to the calendar view. 
2. Right-click in the calendar list on the left side of the calendar view. Select the New Calendar option from the menu.
3. When prompted, select the option for On the Network and click Next. 
4. On the format selection screen, select the CalDAV option.
5. Under the location, you will add the path to the calendar in the following format: 
   https://imail.iup.edu/CalDAV/~@iup.edu/Calendar  
   Once the path has been entered, un-check the box that says Offline Support.  Click Next.
6. Name the calendar, select a color, and uncheck the button that says Show Reminders. Beside the e-mail drop-down, select None from the list. Click Next and Finish. 
7. Once the calendar has been created, give it some time to load up any events onto the calendar.  Right-click on the calendar once the events have loaded and select Properties. On the properties screen, find the box that says Read Only and check this box. 

Adding Read/Write Calendar

If you are given direct read/write access to a person’s calendar, follow these steps to grant yourself access. 

1. Open the Thunderbird mail client and switch to the calendar view. 
2. Right-click in the calendar list on the left side of the calendar view. Select the New Calendar option from the menu.
3. When prompted, select the option for On the Network and click Next. 
4. On the format selection screen, select the CalDAV option.
5. Under the location, you will add the path to the calendar in the following format:
   https://imail.iup.edu/CalDAV/~@iup.edu/Calendar  
   Once the path has been entered, un-check the box that says Offline Support.  Click Next.
6. Name the calendar, select a color, and uncheck the button that says Show Reminders. Beside the e-mail drop-down, select your e-mail address from the list. Click Next and Finish. 

Once the calendar has been added, you will now be able to select the other user’s calendar and schedule meetings onto that calendar.  Please note that if the calendars do not show up in a lighter color and you cannot select them, the path is most likely not correct or the security has not yet been set up.  If you are still having trouble getting the calendar to work, please log an ihelp ticket for assistance.