Office 365 provides an integrated calendar. The calendar is available through Outlook, OWA (mail.iup.edu), and mobile devices.
Each user has access to a calendar in Office 365. You have complete control over what is displayed on your calendar and who can access it. By default, all users will be able to see your calendar unless you take steps to restrict access.
How can you access your Office 365 Calendar?
Outlook Web Access (OWA)
Open a web browser and log into https://mail.iup.edu
Click on the Calendar tab in the lower left corner OR click on the app launcher in the upper left corner and choose Calendar.
Outlook client
Open the Outlook client on your desktop.
Click on the Calendar tab in the lower left corner.
Calendar Security
You can alter the security settings on your calendar to modify how much access others at IUP have to your calendar. Any changes to your calendar security settings should be completed in OWA.
Log in to mail.iup.edu
Click on the Calendar tab in the lower left corner or click on the app launcher in the upper left corner and choose Calendar.
Right-click on your name in the list of calendars and choose Sharing permissions.
For the drop-down list next to My Organization (any user at IUP), select the desired level of security:
Not shared: No one at IUP will be able to view your calendar. Select this option if you wish to restrict your calendar access to a few individuals. You will have to individually grant those users access by sending a sharing invitation.
Can view when I’m busy Only meeting times will be visible. Select this option if you’d like others at IUP to be able to check your availability but not see any details of your meetings.
Can view titles and locations: Meeting titles and locations will be visible. Select this option if you’d like others at IUP to see meeting titles and locations.
Can view all details: Meeting titles, locations, and any notes will be visible. Select this option if you’d like others at IUP to see all details of your meetings.
Can edit: Others at IUP can modify your calendar meetings. Select this option if you’d like others at IUP to be able to edit your meetings. (Not recommended as a global setting for all users.)
Sharing your calendar
Sharing your calendar (sending a sharing invitation):
If you wish to give a specific user access to your calendar, you will need to send a sharing invitation to that user.
Enter the email address (username@iup.edu format) of the person with whom you wish to share your calendar, and select the person’s name from the list of matches displayed.
Select the level of security this person should have:
Can view when I’m busy Only meeting times will be visible. Select this option if you’d like the user to check your availability but not see any details of your meetings.
Can view titles and locations: Meeting titles and locations will be visible. Select this option if the user can see meeting titles and locations.
Can view all details: All details about the meeting will be visible to the user. Select this option if the user can see all meeting details.
Delegate: Allows the user to manage your email and your calendar. If you would like to identify someone as a delegate, please log an ihelp ticket for assistance.
Click Share to send the sharing invitation. If you are prompted to confirm, click Yes.
It should also be noted that if you allow others to view titles and locations or view all details, you can restrict access to meeting information by flagging an individual meeting as Private. This will block off the time on your calendar without revealing any information.