Before the College Fair

Once you have committed to covering a college fair, we will register your attendance with the college fair host. There is often a fee to attend these fairs, so it is important we commit in a timely fashion.

We will share details about the fair, such as place, times, directions, anticipated attendance, etc. as soon as we receive it from the host. You are welcome to contact the college fair host directly if you have any questions such as directions or times.

Next, Admissions will send a box of materials which will contain all the necessary supplies you will need for your college fair.

Inquiry Cards

This is how the student "gets on the mailing list." The inquiry card allows the student to demonstrate interest in receiving more communication from IUP. In terms of measured success at a college fair, the inquiry card is our most valuable tool in assessing the event and pursuing student interest. Data shows that conversions of inquiries to enrolled students is greatest among students with whom we build relationships after meeting them in person.

Please encourage students to complete the card. If they choose not to complete the card, remind them that there is a QR code link on the back to complete the online interest form at a later time. Encourage them to take other materials as well.

Travel Brochure

This is the brochure that has everythinga primer in what students want to know about IUP. It includes a list of majors, information about opportunities, organizations, athletics, housing, dining, and applying. If a student only takes one piece, this should be it.

On-campus Visit Dates Card

This card has dates and descriptions of on-campus events for prospective students for the current semester. There is also a web link for students to learn more and to register to attend.

Hawk Head

The head of our mascot, Norm, the Crimson Hawk is available for any student to take. There is general information listed on the back of the Hawk Head.

Pens

These pens are to be used by students to complete the inquiry card.

Please note: Pens are not for giveawayit is against NACAC guidelines to give away college souvenirs, candy, or other items at recruitment tables. Inevitably, students will take these pens (either purposely or accidentally). This should not be a concern to you as long as you are not intentionally giving them away.

Table Cover

This cover should be placed over the table with materials placed on top. Please be sure to return the table cover with remaining materials and inquiry cards.

Undergraduate Catalog

www.iup.edu/registrar/catalog.

Business Reply Label

After your college fair(s), please return all materials to the Admissions Office. Remember to include inquiry cards and question cards that you collected from students. You may use the same box the materials were shipped in or any other box you may have available. Simply place the business reply label on the box and it will be returned to the Admissions Office without any cost to you.

College Fair Guidelines

These guidelines are provided by the National Association of College Admissions Counselors. This groupis an organization of nearly 16,000 professionals from around the world dedicated to serving students as they make choices about pursuing postsecondary education. NACAC is committed to maintaining high standards that foster ethical and social responsibility among those involved in the transition process.

Highlighted here are those guidelines that are most relevant as a representative at fairs, but please take note of all rules.

  • A salaried staff member or a trained volunteer must represent the institution at the fair.
  • Admission requirements and deadlines should be stated accurately.
  • Precise information about costs, financial aid opportunities, housing opportunities, and deposits should be readily available.
  • Pictures and description of the campus(es) should be current and realistic.
  • Descriptions of special programs (i.e., support services for learning disabilities, overseas study, AP credits, honors programs, etc.) should be accurate and specific.
  • The following materials are not to be distributed at the fair: bumper stickers, buttons, pennants, pens, pencils, posters, candy, t-shirts, or other gimmicks. Appropriate giveaway items include fact sheets, brochures, and catalogs describing an institution and its programs.
  • Visual aids and audio equipment are not permitted unless the college fair organizer gives permission. Displays may not exceed 18" in height and 40" in width.
  • All interactions must be confined to each institution's area and from behind the table on the part of the representative.
  • Any transactions involving an exchange of monies are prohibited, as are drawings, contests, or lotteries of any kind.
  • It is the responsibility of the college representatives to monitor their own table area. Students should complete information cards on the designated table of the institution in which they are interested, not spread out to other institutions' tables.
  • Representatives should speak only of their own institution and not speak negatively of other institutions.
  • Representatives are expected to remain at the fair until its stated end or until the college fair organizer states that the fair is over.
  • Any problems that arise should be directed to the attention of the college fair organizer at the fair.
  • Failure to adhere to these guidelines may result in not being invited to attend future college fairs.