This accessibility review will include all web pages in an individual site, as well as any files (PDF, Word, etc) that are available online.
The review does not require CMS access; all information will be housed within an Excel file.
The digital team will assist with the removal of files and pages marked for deletion. Creation of new, accessible files or remediating files will be done by individual areas. Instructions and assistance will be available.
How to Complete Your Review
Access to review is open to anyone with an @iup.edu account. You do not need to be a web maintainer to complete this review, and it is not limited to one reviewer.
- Access your area's file in OneDrive. (Files are titled by area name.)
- Review each line. (See web content tips and PDF tips for help.)
- Provide an action decision in the Keep/Remove column for each line.
Email web-team@iup.edu with access issues or questions, and when you have completed your review.
About the Review Spreadsheet
The Excel file contains a listing ("sitemap") of all published pages on your website. It also includes all documents/files that are live on your site. These are the headings:
- Page/File: URL of the page or document and where it appears in the site structure
- Link: live link for the page or file; click on this cell to view the page or file live on the site
- 30 Day View/Click Report: number of pageviews for pages or downloads for files for 30 day period; more about traffic reporting (data captured late summer 2025; if you need an updated report, email web-team@iup.edu)
- Keep/Remove: where you will note your decision on the page or file (more details below)
Screenshot of the review sitemap.
Decision Principles
Follow these principles for each page and file in the spreadsheet when making your "keep/remove" decision.
-
Consolidate by default when content is short, overlapping, or better presented within a single well‑organized page.
-
Prefer web over PDF. Use HTML pages, embedded forms, or SoftDocs unless a PDF is truly required.
-
Optimize what you keep. Update outdated info, improve headings, links, and components; remove redundancy.
-
Streamline navigation. Fewer, clearer pages are preferred over many shallow pages.
-
Compliance is mandatory. Anything kept must meet accessibility standards; PDFs require extra justification and checks.
Action Definitions
(Keep/Remove)
- Keep:
- Page or file remains as-is on the site
(Content is high-value, accessible, and current/up-to-date) - Keep & Optimize:
- Page or file remains, but with updates
(Content is valuable, but needs updates or improvements) - Consolidate:
- Content is moved to another page, andthe old page is removed
(There are several very short pages that can be combined into a single, more functional page) - Convert (PDF→Web/Form):
- PDF content will be recreated as a webpage or a form
(Instructions or form content that doesn't have to be a PDF) - Remove:
- Page or file is deleted
(Content is outdated, duplicative, or off-mission content)
Resources
What "low traffic" Means
When reviewing files and content, you will see a column for pageviews/clicks. This number represents the number of times the page was viewed or the file was downloaded, respectively.
The following is general guidance, not a rule:
Use 30‑day traffic as a signal. A page with very low usage and limited value is a good candidate to consolidate or remove.
High‑value content (compliance, policy, accreditation, admissions, tuition) can remain regardless of traffic, but should be optimized (and made accessible if not).