This process allows you to view the individuals or entities to whom a student has authorized the release of his/her educational records. This is optional, and the student can choose, or not choose, to release his/her educational record information. In the event you get an inquiry regarding a student’s educational record, here are the instructions. The different types of educational records are defined within this document.

  1. Sign in to MyIUP using your IUP network account.

    • In the MyIUP portal: Log in to MyIUP and go to Discover. Search for "student record release." On the Faculty: Student Information card, scroll down and click on View student record release authorizations.
  2. Not having a student’s banner ID does not prohibit an inquirer from getting a student’s information, if the student has authorized the release, enter the banner number and click on View Authorization Records. 

    faculty instructions on student record release authorization

    This screen displays several important items:

    • The six categories of information defined by IUP as “educational records.”

    • The definition of each category of information.

    • The individual to whom the student has granted access.

    • The security keyword and security phrase.

    • The categories of information to which the student has allowed access for each identified individual.

  3. After the inquirer identifies himself/herself and is listed as being allowed access (as shown below), ask the inquirer to give you both the security keyword and security phrase. The student would have been instructed to give both.

  4. If the inquirer correctly gives you both, you can only release information specified in the “Allowed Access” column. In most cases, deans, A-deans, faculty members, advisors, and the Registrar’s Office will be asked about academic, registration, or directory information. Housing, financial aid, and bursar inquiries should be directed to those offices. faculty instructions on student record release authorizationAs shown below, individuals other than parents can be granted educational record access. In keeping with the Family Education Rights and Privacy Act (FERPA), those decisions are made by the student.

    faculty instructions on student record release authorization

These authorizations stay in place until the student deletes or edits them. Renewals are unnecessary.
If you have any questions, please contact the Associate Registrar for Student Records in the Office of the Registrar at 724-357-2217.