The Family Educational Rights and Privacy Act states that once a student registers at an institution of higher education (IUP), their educational record belongs to them.

The law further states that the student has the right to control disclosure of their educational record (even to parents). This disclosure may be in the form of a signed, dated transcript or a signed, dated paper waiver, manually maintained by the student’s college.

With a desire to:

  1. Comply with FERPA,
  2. Implement an electronic system of signed waivers, given the size of IUP's student population, and
  3. Be attentive to the ever-increasing need of parents (and other designated third parties) to have access to a student’s educational record,

IUP has implemented a way for students to add, update, and change how and who can view their records (please see the links below). This real-time, electronic authorization is accessed through MyIUP by students, faculty, applicable administrators, and employees. Granting third-party access to educational records remains the student’s right, and using this electronic authorization is entirely up to the student.

Thorough documentation for this authorization can be found on the Registrar’s website under Student Record Release Authorization. Email communications are being sent out to all current IUP students, faculty, applicable administrators, and employees regarding this electronic Student Record Release Authorization. After you have read this documentation, if you have any questions, contact the Registrar’s Office at registrars-office@iup.edu or 724-357-2217.

Student Record Release Access

Through MyIUP, students may designate individuals or entities to whom their educational record information can be released. Instructions are listed below. Students can select from the options below to view detailed instructions:

Proxy Login Instructions

Below are the emails that the proxy users receive.

  1. The New Proxy Account email contains the link that is needed for the proxy to log in.
    This is an screen shot of the email you will receive to create a new proxy and receive a code.
  2. The Action Required-Proxy Account contains the password needed to log in to the New Proxy Account email.
    Image of Proxy update screen
  3. Copy the password from the Action Required-Proxy Account email, then click the link in the New Proxy Account email. Paste or type the password in the field shown below.
    Image of password entry screen
  4. Enter the email address used to set up the proxy account, the temporary password sent in the Action Required-Proxy Account email, a new password, and then the same new password in the Validate Password Field. Click Submit.
    Image of validation screen
  5. Sign in with the email address that was used to set up the proxy account and the new password that was just created.
    Image of logging back in to access and view proxy updates
  6. Begin using the proxy account. Click on the dropdown Select to View.
    Image of what access looks like to use proxy
  7. Choose the area that you wish to view.
    Image of icons for what information you wish to share

Adding a Proxy Instructions

  1. You will need to log into the Fall 2025 MyIUP. You may need to do this from a computer or laptop—the mobile app may not allow you to scroll or see all the available items.
    Image of MYIUP login page
  2. Click on General Dashboard (you may need to search General to find the card in MyIUP).
    Image of Dashboard
  3. Click on Proxy Management.
    Image of proxy option selection for changes
  4. Click Add User (highlighted below) to add a proxy user.
    Image of how to add user screen
  5. Complete all required fields.
    Image of what information is needed for updates
  • Enter a Description and Pass Phrase. This will allow departments to be able to speak to the person you are giving proxy access to if they call the office with a question.
    Image of how to add a pass phrase
  • Once you click Submit, you will see the following notification. The proxy you added will now need to follow the instructions they receive in their email that you used to set up the account to activate their proxy account.
    Proxy notification icon
  • Once the proxy activates their account, it will look like the following in MyIUP.
    Image of proxy activation icon

Modifying or Deleting a Proxy

  1. You will need to log in to the Fall 2025 My IUP. You may need to do this from a computer or laptop—the mobile app may not allow you to scroll or see all the available items.
    What the screen will look like to login to MYIUP
  2. Click on General Dashboard (you may need to search General to find the card in MyIUP).
    Picture of the Dashboard view
  3. Click on Proxy Management.
    Proxy Management Options
Modify the Proxy
  1. Click the pencil icon.
    Proxy Modification tool
  2. You can modify the following for the proxy account.
    1. Reset password
    2. Add or change the Description and Phasephrase to allow the proxy to call the financial aid and billing offices to discuss items related to those offices.
    3. Email the Phasephrase
    4. Add or modify authorizations
    5. Email the authorizations.
      Account view of information needed to update proxy

      Picture of authorization options
Delete the Proxy
  1. Click on the Trash Can icon.
    Trash can of how to delete proxy
  2. A confirmation message will appear. Click Delete to confirm or Cancel to go back.
    Prompt or confirmation to delete proxy
  3. You and the proxy user will receive a confirmation email of the deletion.
    Proxy email confirmation page

Faculty, Staff, and Administrator view:

Information is below for Faculty, Staff, and administrators on the view for Record Release Authorization.

Record Release Authorization - Viewing as Faculty/Staff

Record Release Authorization – Viewing as Faculty/Staff

GPAPRXY - The page allows scrolling through the list of PRXYs for the person (if more than one). For each proxy this includes:

  • The relationship with the student as selected on the proxy release request.
  • The current email used as a login credential
  • The start and stop date of the relationship
  • The status of the proxy's pin (if used)
  • The pass phrase assigned to this proxy by the student

 

The Page Authorization list You can use the Page Authorization List section to view the pages that the proxy is authorized to access and those that are available to be authorized to this proxy. If a box is checked the student is permitting the information to be shared, if unchecked the student did not provide permission to share.

Picture showing what screen will look like when faculty or staff view for records release.

  • Registrar's Office
  • Clark Hall
    1090 South Drive
     Indiana, PA 15705
  • Phone: 724-357-2217
  • Fax: 724-357-4858
Office Hours
Monday through Friday
8:00 a.m. – 12:00 p.m.
1:00 p.m. – 4:30 p.m.