Student Employment at IUP

Please see the Payroll Services website for COVID-19 Updates.

All on-campus jobs paid through IUP Payroll are listed on the Hire a Hawk site.

The Student Co-operative Association posts some information on positions on the Student Co-Op website, such as the Penn and Student Government Association. These jobs are paid through Co-Op Payroll, not IUP Payroll.

The Kovalchick Athletic and Convention Complex also lists positions on the Kovalchick Complex website. These jobs are paid through Pinnacle payroll, not IUP Payroll.

Am I eligible to work on campus?

Every student is eligible to work on campus. There are always positions available. Some positions require a student to be eligible for Federal Work Study. Others are funded through departmental funds. Please review the Student Employment and Federal Work Study page on the Financial Aid website.

How do I know if I have Federal Work Study?

A Federal Work Study (FWS) award is necessary for most on-campus student positions. To check your eligibility for FWS:

  1. Log in to MyIUP using your IUP network account (your four- or five-character user ID).
  2. Click on the Finances page.
  3. In the Financial Aid section, select Your federal work study eligibility.
  4. Enter the current academic semester and choose Submit.

If you have any questions about your FWS Award (or any other financial aid awards), please contact the Financial Aid Office in Clark Hall, 724-357-2218.

If I am not eligible for Federal Work Study, is there any other type of on-campus employment available to me?

Students not eligible for Federal Work Study can seek employment in offices that have university employment or grant funds available for students. Graduate assistants and teaching associates are authorized through the School of Graduate Studies and Research. Graduate directors and resident assistants are hired through the Office of Housing, Residential Living, and Dining.

How many hours am I allowed to work per week?

Students can work up to 25 hours/week when enrolled in coursework during the academic year. 

Graduate students must have at least three (3) credits and cannot work more than (40) hours per week.

International students are not permitted to work more than 20 hours/week when enrolled in coursework during the academic year.

Summer Employment:

  1. Students enrolled for coursework in the preceding spring and the following fall semesters may be employed during summer break and work up to 40 hours/week.

  2. Students enrolled for coursework during summer semesters may only work 25 hours/week.

  3. Graduate students completing dissertation/thesis during summer until graduation in August may work during summer break only if funded through departmental funds (no Federal Work Study).

Am I eligible for student employment if I am not attending classes?

No. One must be enrolled for courses at IUP in order to placed on student payroll during the academic year (fall or spring).

There are exceptions for employment during summer break:

  1. Incoming freshmen who desire to work in the summer prior to their first enrolled fall term may work up to 40 hours/week.

  2. Students enrolled for coursework in the preceding spring and the following fall semesters may be employed during summer break and work up to 40 hours per week.

  3. Students enrolled for coursework during summer semesters may only work 25 hours/week.

  4. Graduate students completing dissertation/thesis during summer until graduation in August may work during summer break only if funded through departmental funds (no Federal Work Study).

How do I apply for jobs on the Hire a Hawk site?

  1. Click on the job title to view more details. Pay attention to the section "Special Instructions to Applicants."

  2. To apply, click on the green Apply button in the top right corner.

  3. Follow the online steps to "Create an Account" or "Sign In." Complete/review each section and choose the Next button at the bottom of the page. Select the Accept & Submit button to finalize your application. This application will be saved and can be used to apply for other job openings.

How will I know if I was selected for a campus job?

Only candidates selected for the interview process will be contacted.

Will I be required to complete background clearances?

Successful candidates who are verbally offered employment with IUP will be required to complete three background clearances prior to the start of employment (See Background Investigation Policy). All offers of employment are contingent upon the results of the background investigation.

Will I need identification to be placed on IUP Payroll?

Yes, for three reasons:

  1. Form I-9: You will be required to produce original documentation verifying identity and employment eligibility in the US. You have the option of presenting one original document from List A OR a combination of one original document from List B (a driver's license being the most common) and one original document from List C (the Social Security card being the most common). We cannot specify which documents the employee must present; however, whichever is presented must be original—no copies, scans, or emails can be accepted.
  2. FBI Federal Criminal Investigation (fingerprinting clearance): During registration for this clearance, you will be asked to select a form of photo identification which needs to be brought with you to your scheduled fingerprinting appointment.
  3. Student payroll: Employers are required to issue all pay and W-2 forms in the exact name and Social Security number that are on file at the Social Security Administration. A penalty can be issued to the employee or employer if tax information is reported inaccurately. This can be an original card or a scanned copy.

My parent works at IUP. Can I work for them?

No. Per Management Directive 505.7/Personnel Rules, no employee or official can exercise direct and immediate supervisory authority over a family member.

Can I get a second campus job?

Students are allowed a second job on campus provided they do not exceed their total number of hours allowed to work per week.

Undergraduates cannot work more than 25 hours per week while attending classes.

Graduate students cannot exceed 40 hours per week.

International students cannot work or be paid for more than 20 hours per week while attending classes.

Can I work during a break?

Students can work up to a maximum of 40 hours per week during non-class periods of at least one week. The exception is the week of fall and spring registrations, when students can also exceed 20 hours.

There are exceptions for employment during summer break:

  1. Incoming freshmen who desire to work in the summer prior to their first enrolled fall term may work up to 40 hours/week.

  2. Students enrolled for coursework in the preceding spring and the following fall semesters may be employed during summer break and work up to 40 hours per week.

  3. Students enrolled for coursework during summer semesters may only work 25 hours/week.

  4. Graduate students completing dissertation/thesis during summer until graduation in August may work during summer break only if funded through departmental funds (no Federal Work Study).

How often are students paid?

Student payroll runs biweekly. Pay dates are every other Friday.

Pay calendars for students and graduate assistants can be found on the Payroll Forms website under the heading “Student Payroll Documents.”

Where do I pick up my paycheck?

All printed paychecks will be mailed to the address on record and will not be available for pickup at the Payroll Office located at G11 Sutton Hall.

Can my pay be directly deposited? When is pay available?

Direct deposit is strongly encouraged. Any student who has an account with any bank can have his/her pay deposited. You will need to know your bank’s routing/transit number and your own bank account number.

Pay is deposited into the student’s bank and is available at 5:00 a.m. on payday.

To enroll, please email a completed Direct Deposit Enrollment form to payroll-services@iup.edu. A staff member will contact you via telephone to confirm your identity.

What is the wage pay rate?

Departments are required to pay at least the federal minimum wage of $7.25 per hour, but can pay students any wage they deem appropriate.  

If the student’s employment is funded through the Federal Work Study program, it is the supervisor’s responsibility to manage and track wages earned against the student’s award.  

Graduate directors, graduate assistants, teaching associates, resident assistants, and grant employees are paid as determined by the program that employs them.

Questions for International Students

Am I eligible to work on campus?

F-1 and J-1 visa holders who are enrolled at IUP and maintaining their visa status are eligible for on-campus work. Students who are attending IUP through a sponsor like Fulbright might have conditions on their eligibility to work. Please check with the IUP Office of International Education if you have questions about your status or eligibility.

Am I exempt from Social Security taxes? Federal Income taxes? State and local income taxes?

Deduction or exemption of Social Security taxes is determined by visa type. Exemption from federal income tax is determined by country of residence. State and local taxes are deducted for your local address while you are enrolled at IUP. Non-resident aliens are required to file income taxes. International students are issued a W-2 or 1042S form, depending on tax deduction.

Can I be paid if I don't have a Social Security number?

No. Pay cannot be issued until your original Social Security card has been presented to Student Payroll Services. The student identification number listed on demographics at the Registrar's office is changed to the Social Security number. The form to change this number is available at Student Payroll.

Can I continue to work if my visa expires?

Yes. Your visa can expire while in the US. However, students must have a valid passport and a valid I-20 or DS-2019.