Refund Policy

PASSHE Policy:  Refund of Tuition and Fees 1983-19-A

Policy 1983-19-A.pdf (passhe.edu)

Refund Procedure for the Fall and Spring Semesters

The tuition refund policy at Indiana University of Pennsylvania applies to all students enrolled in programs for credit at the university, its branches, the Regional Police Academy, and the Academy of Culinary Arts, both full-time and part-time. The policy only applies if the student is doing a total university withdrawal. There is no reduction in tuition and fees for withdrawing from an individual course. For information regarding reduction in housing and meals, please contact the Office of Housing, Residential Living, and Dining.

I. Current Semester Cancellation

Students should carefully consider the impact of leaving IUP before completing the cancellation process. Financial aid, loan repayment, and possibly health insurance may be affected. In addition, reenrollment is required should you decide to return to IUP at a later date.

  • If you are registered, drop all courses on MyIUP. If you are not registered, notify any applicable offices listed below.

  • If you cannot drop all your courses on MyIUP (MyIUP is closed for incoming freshman registration or you have a financial hold on your account), write a letter or send an email to the Student Billing Office at student-billing@iup.edu (include your name and Banner ID).

  • If you have financial aid, including loans, notify the Financial Aid Office at financial-aid@iup.edu.

  • If you have housing on campus, notify Housing, Residential Living, and Dining at iup-ohrl@iup.edu.

  • If you have a meal plan, notify Dining Services at iup-dining@iup.edu.

  • If you are an incoming freshman, notify the Admissions Office at admissions-inquiry@iup.edu. Cancellations are processed before the semester begins. Once the semester begins and the drop period ends, you must complete a total university withdrawal.

II. Total University Withdrawal from the Current Semester

All students who register for classes and then decide to withdraw totally from the university after the drop/add period has ended must log in to MyIUP and web withdraw from all classes. For problems, please contact the Office of the Student Advocate (located in 202 Stabley) (undergraduate) or the School of Graduate Studies and Research (graduate). The official withdrawal date is the date the student completed the electronic web withdrawal or notifies the Office of the Student Advocate by phone or written communication of his or her intention.

Students who reduce their credit hour load after the end of the drop period, but who do not totally withdraw from all classes, shall not be eligible for a refund. After the drop period, refunds for the tuition and fees shall be made only for a total semester withdrawal.

If a student is registered for 12 credits after the drop period (first week), withdraws from six credits in week two (receiving no refund), and fully withdraws from the remaining six credits in week three, the refund will be based upon the total number of credits for which the student was originally charged, or 12 credits in this case.

Students who are concurrently enrolled in both the regular session and late-starting sessions will be treated as regular session students for the purposes of this policy. If the student drops a late-starting course prior to the beginning of the course, a refund for the course will be provided in accordance with the university's registration policy.

In accordance with the Pennsylvania State System Policy 1983-19-A, Indiana University of Pennsylvania will not refund or adjust the technology fee. The only adjustment will take place during the drop/add period. When the student drops all classes, the technology fee will be credited, as will tuition and mandatory fees at 100 percent.

A student who does a total withdrawal from all courses will forfeit a portion of the semester fees in accordance with the following schedule:

Refund Period

(% of Enrollment Period Completed)

Refund Percentage

Duration (Illustration of Estimated Weeks in Typical Semester)

0–8.50%

100%

Through “drop period”

8.51–12.50%

80%

Through week 2

12.51–19.44%

60%

Through week 3

19.45–26.39%

50%

Through week 4

26.40–33.33%

40%

Through week 5

>33.33%

0%

 

A student will be charged a full week of tuition and fees for any partial week of enrollment. Advance deposit payments, installment payment enrollment fee, and placement testing fees are not refundable. The Office of the Provost will determine the official start of classes for each semester.

Fall 2022 Percentage of Forfeit for Total Withdrawals

Week

Date Range

Percentage

1st week 

8/30/22–9/2/22

20%

2nd week

9/3/22–9/9/22

40%

3rd week

9/10/22–9/16/22

50%

4th week

9/17/22–9/23/22

60%

5th week

9/24/22–9/30/22

100%

III. Financial Aid Policy for Students Totally Withdrawing From the Current Semester

Refunds for students receiving financial assistance from scholarships, loans, and/or grants will be returned to the source of aid in accordance with the regulations prescribed by the funding source. Students receiving Federal Title IV aid, i.e., Unsubsidized Direct Loan, Subsidized Direct Loan, Perkins Loan, Plus Graduate Loan, Plus Parent Loan, PELL, ACG, SMART, or SEOG, will have aid awards adjusted and returned in the order given previously. The amount of aid earned is determined by a formula established by the federal government, which is the number of days attended divided by the number of days in the semester.

If a student does not complete 60 percent of the semester, which is equivalent to the end of the ninth week, all funds will be prorated according to this formula. A student with Title IV aid who does not officially withdraw through the Office of the Student Advocate (undergraduate) or the School of Graduate Studies and Research (graduate) will be assumed to have unofficially withdrawn and any Title IV aid will be prorated at 50 percent. A student whose withdrawal date is after the ninth week (60 percent of the semester) will be assumed to have earned all of his/her disbursed financial aid for the semester. A student is considered to have officially initiated the withdrawal process at the point IUP receives a phone call, written notification of his/her intent to withdraw, or the date he/she was web withdrawn from all of his or her courses.

IV. Individual Course Withdrawal

An individual course withdrawal is a reduction in class load, but not a total withdrawal from the university—for example, a student who registers for three courses and then withdraws from one or two classes, but continues with the other class or classes, will be charged for the original number of credits. There is no reduction in tuition and fees for individual course withdrawals.

V. Termination of Residence Hall or Dining Service Contract

  1. Residence Hall Termination: Release from the Housing License Agreement is not granted except under the conditions outlined in the Housing License Agreement. Any enrolled student who submits a Housing Release Request Form to the Office of Housing, Residential Living, and Dining and is approved for a release will be charged a cancellation fee according to the Housing Release Request Cancellation Fee schedule. Any student that is no longer attending the university, notifies the Office of Housing, Residential Living, and Dining that they are no longer attending prior to the start of the semester, and does not have belongings occupying their assigned suite/room, will be assessed no forfeiture and/or cancellation fee and will receive a 100 percent reduction of the room fee. A student who totally withdraws from the university after the first day of classes or who requests in writing to terminate the Housing License Agreement and is granted a contract release will be granted a reduction in residence hall charges in accordance with the schedule outlined in Section II.

  2. Dining Service Termination: A student who requests in writing and is released from his/her Dining Service Agreement by the Office of Housing, Residential Living, and Dining through the first day of classes will be assessed no forfeiture and will receive a 100 percent reduction of dining service fees. A student who totally withdraws from the university after the first day of classes or who requests in writing to terminate his/her university Dining Service Agreement and is granted a contract release, will receive a reduction in dining service charges in accordance with the schedule outlined in Section II.

A student who uses the university residence halls or dining services prior to the end of the first day of classes and then cancels will forfeit an amount equal to the number of days of service received plus the full amount of the advance deposit payment.

Cancellation of semester block dining plans will result in forfeiture of the fees in the manner identified above or of fees equal to the actual meals eaten, whichever is greater.

VI. Other Provisions

Students who are suspended from classes, residence halls, and/or dining services will receive a reduction of tuition and fees in accordance with the schedule as outlined under Section II.

The Office of the Student Advocate (for undergraduate students) and the School of Graduate Studies and Research (for graduate students) may request exceptions to these policies through theOffice of Student Billing when circumstances justify it—for example, death or extreme medical conditions.

Student military reservists or members of the National Guard who are ordered to active military service by the President of the United States will receive a full reduction in tuition and fees. Housing and meals will be prorated.

Examples of refund calculations are available in the Office of Student Billing, main lobby counter, Clark Hall. The Office of Student Billing is responsible for administering the refund policy. Students may contact the Bursar at 724-357-2207 with any questions or concerns.

Refund Procedure: Summer Sessions

The university employs faculty members, assigns residence hall space, and arranges for dining services in advance of each term based on the number of students who plan to enroll. A student who withdraws from the university creates vacancies that may not be filled and incurs obligations for compensation and services that must be honored.

The refund policy at Indiana University of Pennsylvania applies to all students enrolled in programs for credit at the university, its branches, the Regional Police Academy, and the Academy of Culinary Arts, both full-time and part-time. The policy only applies if the student is doing a total university withdrawal. There is no reduction in tuition and fees for withdrawing from an individual course.

Because of the variety of scheduling offerings during the summer, the university has developed refund assessment amounts applicable to the part of the term that each course is offered (please refer to Summer Refund Policy). If a course is three weeks in length or less, you must drop the course prior to or by the end of the first day of class in order to receive 100 percent removal of tuition and fees. The Office of the Provost will determine the official start and end date of each course. Students who are totally withdrawing will forfeit charges according to the schedule for the part of the term in which the course is offered.

Students whose credits drop below half-time (six credits for undergraduates or 4.5 credits for graduates) are not entitled to financial aid awards.

Courses are subject to a refund policy applicable to the part of the term in which they begin. All other sessions not listed above must be dropped on the first day of class to receive 100 percent removal of tuition and fees.

Refund Procedure: Winter Session

The refund policy at Indiana University of Pennsylvania applies to all students enrolled in programs for credit at the university, its branches, the Regional Police Academy, and the Academy of Culinary Arts, both full-time and part-time. The Office of the Provost will determine the official start and end date of each course.

Courses that are three weeks in length or less must be dropped prior to or by the end of the second day of class in order to receive 100 percent removal of tuition and fees. There will be no reduction or adjustments made to the account after that time.

Financial Aid Refunds

Students whose financial aid is in excess of charges will have two options for receipt of financial aid refunds:

  1. Direct deposit into the checking or savings account.
  2. Have the refund mailed to your mailing address.

Authorization agreements for direct deposit can be completed through the student's MyIUP account on the Web. This authorization will remain in effect until the student inactivates the account on MyIUP. Please remember to check your banking information every year to ensure the direct deposits will be processed correctly. If a banking change would occur throughout the year, you will need to make the correction as soon as possible.

If you are having your refund mailed, please check your mailing address on MyIUP. Remember, other important future correspondence from IUP will also be sent to this address.