Email Signature Template

Email Signature Form

This template is a basic email signature for the Outlook email client.

  • Using Chrome, Firefox, or Microsoft Edge (Internet Explorer is not compatible), complete the below form with your information. Note, some fields are optional.
  • Click the Submit button to generate your email signature.
  • Review your information. If you need to make a change, you can fill out the form again, and resubmit. (You'll also be able to make changes in Outlook later.)
  • Click the Copy to Clipboard button. You should receive an alert if the content copied successfully.
  • You're ready to create a signature in your preferred Outlook system using the directions below.

























Examples: she, her, hers; he, him, his; they, them, their








Copy to Clipboard

Examples

Email Template Example 1

Email Template Example 2

Email Template Example 3

Instructions for Microsoft Outlook (Windows)

  • Fill out the form above with all necessary information. Hit the Submit button. Your new email signature should be generated.
  • Select/highlight your new signature design (Make sure to highlight the logo image as well as the text) and copy it (Ctrl + C, or right-click and select "Copy").
  • In Outlook, select New Email.
  • In the new email window, click the Signatures button in the top toolbar. This should open the Signatures and Stationery window.
  • Click New to create a signature, and name it "IUP".
  • Paste the copied template content (CTRL + V, or right-click and select "Paste") into the Edit Signature window.
  • In the Choose default signature section of the window, make sure your IUP email account is assigned to this signature. For new messages, assign the "IUP" signature, and for Replies/forwards, assign "(none)".
  • Click the Save button, then click the OK button to close the window. All new sent emails should now contain your IUP signature.

Instructions for Microsoft Outlook (Mac)

  • Fill out the form above with all necessary information. Hit the Submit button. Your new email signature should be generated.
  • Select/highlight your new signature design (Make sure to highlight the logo image as well as the text) and copy it (Command + C).
  • In Outlook, in the top menu bar, click Outlook and choose Preferences.
  • In the preference window, select Signatures.
  • In the Signatures window, create a new template by clicking the + button on the Signature name section.
  • In the new window, delete any current content and paste (Command + V) the signature generated from the form.
  • In the Signature Name section, name the template "IUP".
  • Click the Save button at the top of the window, then close it.
  • Back in the Signatures window, you should now see your new template in the preview window.
  • Under the Choose default signature section, make sure Account is set to your IUP email, New messages is set to "IUP", and Replies/forwards is set to "None"
  • Close the signatures window.

Instructions for Outlook Web App

  • Fill out the form above with all necessary information. Hit the Submit button. Your new email signature should be generated.
  • Select/highlight your new signature design (Make sure to highlight the logo image as well as the text) and copy it (Ctrl + C, or right-click and select "Copy").
  • In the Outlook Web App, click the Settings button represented by a cog icon in the top right of the screen.
  • In the Settings search bar, type "signature". Click Email signature from the list of results.
  • In the Signature window, paste (CTRL + V, or right-click and select "Paste") the signature generated from the form.
  • With the signature template now in Outlook, check the box that says Automatically include my signature on new messages that I compose
  • Scroll down to the Link preview section and uncheck Preview links in email. This will prevent Outlook from creating a preview window for the website link in the signature.
  • Click the Save button, then the X button at the top right. Your new signature should now appear on all new emails in the Outlook Web App.