There are various types of mailing lists available. Review the general descriptions below to determine the list that best fits your needs.
Additional information can be found on the links on the menu. To request a shared mailbox, full-featured mailing list, or public distribution list, use the links in the menu. For the Course Section Email list, use the link under that section on this page.
If you have further questions, you can contact the IT Support Center by logging a ticket in ihelp or calling 724-357-4000.
A Shared Mailbox is set up in the Office 365 environment. It is an address which can be used for groups, departments, etc. Messages sent to a Shared Mailbox appear in the Inbox of the Shared Mailbox and do not appear in a user’s own Inbox. Users can send messages on behalf of this mailbox, so that replies go back to the Shared mailbox, and not to an individual. Access is granted by the owner of the Shared Mailbox by logging an ihelp ticket. It can be accessed via Outlook Web Access or the Microsoft Outlook application (part of the Office 365 Suite). Only IUP email addresses can be added to mailing lists.
Course Section Email List
Course Section Email Lists (CSEL) are a specialized mailing list that instructors can request. They enable you to send messages to all of the students in a particular section with one email address.
There is no list maintenance on your part! The list(s) are automatically updated as students drop/add any course/section. A list of these members may be viewed in the “Instructor Only” folder in the Project Directory area for a course/section.
You may choose from two types of list templates. The first template is Instructor Only, where the instructor is the only person who can send a message to the list. Replies to messages for this list template are directed to the sender of the message. The second template is Members Only, where messages can be sent to the list by the instructor or students in the course/section. In this case replies to messages from the list are sent to the entire list.
Please Note: To use the course section email name in an email message, enter the full course section email address along with “@iup.edu” in the To: field. Please see the example below.
Please make sure to use your IUP email account in order to send messages to the course section email list.
If you have any problems making your request, please log a ticket at ihelp.iup.edu.
Public Distribution List
A Public Distribution List is a mailing list that anyone can email. The email is distributed to the email addresses that are subscribed to the list. Generally, this type of list is used for special functions where only a few people need to see the email.
The list owner manages the subscription of the list.
Office 365 Distribution Group
The Office 365 Distribution Group is a mailing group similar to the Public Distribution List. Only IUP email addresses can be added to this distribution group. Addresses that are in the group will receive emails sent to the Distribution Group.
Owners of a Distribution group can manage their subscription list. This is done via the Outlook Web App available at mail.iup.edu, or the Email button in MyIUP. Once logged in to your account, use these steps to access your group:
Full Featured Mailing List
A Full Featured Mailing List is a mailing list to be used when communication is needed for a larger group. Email is sent to the list and is distributed to each member that is subscribed to the list. The list owner can also manage the subscription of the list.
There are two variations of this type of list:
Link to Access Public Distribution and Full Featured Lists
Listserv Login Page: Log in to owner account of Public Distribution or Full Featured Mailing list that is still housed on the CGP email server. You must know the account username for the list and the account password. These lists will be migrated to the Office 365 environment. If you are listed as an owner of one of these, the IT Support Center will contact you concerning the migration.