Mailing Lists

There are various types of mailing lists available. Review the general descriptions below to determine the list that best fits your needs.

Additional information can be found on the links on the menu. To request a shared mailbox, distribution group mailing list, or a mailing list when there will be some non-IUP email addresses, use the links in the menu. For the Course Section Email List, use the link under the Course Section Email List section on this page. For information on Drop-Add Daily Digest email, use the link under the Drop-Add Daily Digest Email List section on this page.

If you have further questions, you can contact the IT Support Center by logging a ticket in ihelp or calling 724-357-4000.

Shared Mailbox

A Shared Mailbox is set up in the Office 365 environment. It is an address which can be used for groups, departments, etc. Messages sent to a Shared Mailbox appear in the Inbox of the Shared Mailbox and do not appear in a user's own Inbox. Users can send messages on behalf of this mailbox, so that replies go back to the Shared mailbox, and not to an individual. Access is granted by the owner of the Shared Mailbox by logging an ihelp ticket.It can be accessed via Outlook Web Access or the Microsoft Outlook application (part of the Office 365 Suite). Only IUP email addresses can be added to mailing lists.

Course Section Email List

Course Section Email Lists (CSEL) are a specialized mailing list that instructors can request. They enable you to send messages to all of the students in a particular section with one email address.

There is no list maintenance on your part! The list(s) are automatically updated as students drop/add any course/section. A list of these members may be viewed in the "Instructor Only" folder in the Project Directory area for a course/section.

You may choose from two types of list templates. The first template is Instructor Only, where the instructor is the only person who can send a message to the list. Replies to messages for this list template are directed to the sender of the message. The second template is Members Only, where messages can be sent to the list by the instructor or students in the course/section. In this case replies to messages from the list are sent to the entire list.

  1. Open your web browser and enter the following URL:http://csel.tsc.iup.edu. If a login box appears, enter "IUPMSD\" followed by your username, then enter your network password.
  2. You should now see the course section email request form. The top portion of the screen explains when the list will be available and how the list will be named.
  3. In the section titled Request Form, you will need to enter the following:
    • Department Code:Code for your department. (e.g., ACCT)
    • Course Code:Code for the course you are requesting the list for. (e.g., 201)
    • Section Code:Code for the section you are requesting the list for. (e.g., 001)
    • Semester: Select the semester from the drop-down list.
  4. Choose the List Template. You can select from two choices:
    1. Instructor Only:Posting only accepted from the instructor(s) for the course-section. REPLY TO Responses directed to sender.
    2. Members Only:Posting only accepted from members of the list (instructor and students from the course/section). REPLY TO Responses directed to the entire list.
  5. Click the Submit button.
  6. Once you have submitted the request for a course section list, you will see a screen that indicates your request has been successfully completed. If there are issues, you will need to correct the errors. The most common is that you entered a course that you are not the instructor for.
  7. In approximately 24 hours you will receive an email message that indicates your list has been created.

Please Note: To use the course section email name in an email message, enter the full course section email address along with "@iup.edu" in the To: field. Please see the example below.

To:CRS-COSC101-005-201240@iup.edu

Please make sure to use your IUP email account in order to send messages to the course section email list.

If you have any problems making your request, please log a ticket at ihelp.iup.edu.

Drop/Add Daily Email Digest

The Drop/Add Daily Email Digest was created at the request of ACPAC. The digest provides an email notification to instructors when students drop or add their courses.

Office 365 Distribution Group

The Office 365 Distribution Group is a mailing list that people can email to, and it will be distributed (sent) to each person that is subscribed to the group. Only IUP email addresses can be added to this distribution group. Addresses that are in the group will receive emails sent to the Distribution Group.

Owners of a Distribution group can manage their subscription list. This is done via the Outlook Web App available at mail.iup.edu, or the Email button in MyIUP. Once logged in to your account, use these steps to access your group:

  1. Click on the gear icon at the top right of the Outlook Web App to open the Settings menu. If you are using IE, do not click on the browser's Gear icon.
  2. Click onView all outlook settings to open the Settings dialog box. This is at the bottom of the Settings menu,
  3. Click onGeneralin the left column
  4. Click onDistribution groups in the middle column. Wait for your groups to appear.
  5. You will see your distribution groups divided into two groups
    1. Distribution groups I belong to on the left
    2. Distribution groups I ownon the right
  6. You are able to edit the groups you own. Choose the group you want to manage, then click on the pencil icon.
  7. When the new dialog box appears, click onMembership to view the members of the group. This will allow you to add and remove people from this group.
  8. Save your updates, then you can exit the Settings dialog box.

List Service when you have non-IUP email addresses

If you have email addresses for user that are not IUP employees or students, you will need to request this type of email list. Like the Office 365 Distribution Groups, email sent to this type of list will be distributed (sent) to all the email addresses subscribed to the list.

The lists will have the same email address configuration, e.g., my-list@iup.edu, but list management is done via a separate email management utility. The utility is at https://list.iup.edu. You will use your normal IUP credentials to log in to this list and do your list maintenance.