For more specific information, please refer to the APSCUF Collective Bargaining Agreement , Article 21: Fringe Benefits; Section G, "Vacations".

Why would I use Annual Leave?

Annual leave is to be used for absences for vacation purposes. Annual leave must be scheduled in advance and shall be granted subject to management's responsibility to maintain efficient operations. The leave calendar year is defined as the first full pay period in January through the pay period that includes December 31.

How is annual leave earned/accrued?

Nine-month faculty: No annual leave earned.

Twelve-month faculty (permanent and temporary): Earn annual leave after 30 days of service according to the following schedule:

Service Days per year Days per month
< 12 months 10 5/6 or 0.833 3
12-180 months 15 1 1/4 or 1.25
181-299 months 20 1 2/3 or 1.666
300+ months 25 2 1/12 or 2.08333

Service credit is earned for each month in which one is in an active, or compensable, status for 10 or more working days.

How do I request and use annual leave?

Requests are made through Employee Self-Service (ESS) .

  • Employees must have at least 30 calendar days of service before annual leave can be used.
  • Employees with less than one year of service may only request to use annual leave that has been earned to date.
  • Employees with more than one year of service may request to use annual leave that is expected to be earned in the current leave calendar year.

What happens if I don't use all of my annual leave in the same calendar year?

  • APSCUF (nine-month faculty): Annual leave does not accrue.
  • APSCUF (12-month faculty): All annual leave in excess of 45 days must be used by the start of the new year. For these employees to carry over any excess annual leave for seven pay periods, approval is required. If carryover has been approved any excess annual leave not used by a specified date, in April of the year that the leave has been carried over into, it will be converted to sick leave, but only to the extent of any sick leave used during the leave calendar year. If carryover has been approved, the excess will be displayed on pay statements and on Employee Self-Service (ESS) as "Annual Leave Carryover."

What happens to my unused annual leave if I end employment or retire?

Employees who retire, resign, or otherwise separate from the university are entitled to receive a payout of unused annual leave. The payout is based on the number of days available on the last day of employment and the employee's salary at the time of separation.