Student Support and Community Standards Office Policies

  • Information for Students

    IUP Email Communication Policy

    IUP provides email services to all students and employees as an official form of university communication. Students maintain the responsibility to regularly read their IUP email account and, if electronically responding to or sending email regarding official IUP matters, use their IUP email account to do so.

    Information officially communicated to students through their IUP email accounts includes billing invoices and information addressing academic, student conduct, student safety, and emergency matters. Students are expected to regularly use their IUP email account and should check it daily.

    Email Communication from the Office of Student Support and Community Standards

    You may receive an email (from notifications@maxient.com or community-standards@iup.edu) similar to the following from the Office of Student Support and Community Standards:

    THIS IS AN OFFICIAL CORRESPONDENCE FROM THE OFFICE OF STUDENT SUPPORT AND COMMUNITY STANDARDS AT INDIANA UNIVERSITY OF PENNSYLVANIA

    A letter has been issued to you electronically by our office. Upon clicking the link below, you will be taken to a screen requesting you log in with your campus username and password to securely access this correspondence. 

    Your letter will appear in a PDF format and should be printed or saved for your records. If the letter fails to appear, you may need to use a different computer or install the free Adobe Acrobat Reader. If you continue to experience difficulty accessing your letter or wish to confirm the legitimacy of this message, please contact our office at 724-357-1264.

    Please be aware that failure to read email which results in your failure to attend a university student conduct hearing will not be interpreted as an acceptable reason to be granted an appeal of a disciplinary action.

    The Source - A Student Policy Guide A-Z Index

    It’s good to know ahead of time how certain situations are going to be handled. The more you know, the less likely you’ll be caught off guard. Be an informed IUP student by reviewing the list of policies and procedures of the university.

    IUP Community Standards Policy

    The primary function of the student conduct system is to resolve alleged policy violations by students that occur on campus. The university reserves the right to address violations by students in off-campus locations when those violations might adversely affect the university community. The university maintains the right to amend its rules and to make such amendments effective immediately upon appropriate public notification of students. It is the responsibility of each student to become familiar with the IUP Community Standards Policy.

    Records and Record Keeping

    The Office of Student Support and Community Standards will maintain student conduct files, which contain all necessary and appropriate student conduct correspondence, hearing officer and university community standards board decisions, and other documentation pertinent to any cases involving a student. Scandalous, impertinent, and irrelevant material or material deemed unnecessary may be discarded at any time. Student conduct files will be maintained as follows:

    1. Student conduct records will be maintained for a period of seven (7) years.
    2. The university reserves the right to retain all disciplinary files for longer periods as may be deemed necessary.

    Note: In cases where more than one sanction is applied, records will be kept according to the length established for the most severe sanction. The university will not release a student’s disciplinary records without the written consent of the student. The only exceptions to this guideline are those outlined in the Family Educational Rights and Privacy Act of 1974. (See IUP Student Records Policy.)

    Filing a Personnel Complaint at the Indiana Borough Police Department

    IUP supports your right to be treated fairly in our community so that you are able to focus on achieving personal and academic success. This includes promoting an off-campus environment in which you feel safe and secure and where you are treated fairly and ethically by local authorities. IUP and the Indiana Borough Police Department have developed a process by which you, as a student, are able to voice your concerns and issues to the Indiana Borough Chief of Police. Complaints are submitted to the Office of Student Support and Community Standards, Ruddock Hall, Suite G11, and are forwarded to the Chief of Police for investigation and response.

    Student Leadership Opportunities

    There are many opportunities for a student to become positively involved in IUP’s student conduct system, including quality practicum experiences, volunteering as a student conduct board member, or simply practicing civility in your everyday life. Whatever you decide to do, you have the power to make the university and the community a safe, fun, and educational environment.

    Parent/Guardian Notification Policy

    The IUP Community Standards Policy indicates that a student’s parent(s)/guardian(s) may be notified of a student conduct outcome in cases related to drugs, controlled substances, and alcohol unless the student is 21 years of age or older or if the student presents documentation to demonstrate financial independence (as defined in section 152 of the Internal Revenue Code). The implementation of this notification is mandated by the Drug Free Schools and Communities Act.

    Student Organization Review Policy

    Certain standards are in place for acceptable behavior and activity of student organizations. The Student Organization Review Policy provides standards and processes for organizations to be held accountable. Individual students may also be held accountable for violations of the Student Organization Review Policy. Please contact the Office of Student Support and Community Standards with questions about this policy.