Personal Leave: SCUPA Employees

For more specific information, please refer to the SCUPA Collective Bargaining Agreement, Article 20,  Personal Leave.

Why would I use Personal Leave?

Personal leave can be requested and used for an unscheduled absence of a non-medical emergency nature.

Personal leave is to be used for absences due to reasons not covered by other leave options, such as sick/bereavement, civil, or military.

How is Personal Leave earned/accrued?

Permanent SCUPA employees earn personal leave per calendar quarter.The leave calendar year is defined as the first full pay period in January through the pay period that includes December 31.

Q1 Q2 Q3 Q4 Total days per year
12-month employees 1 1 2 1 5
9-month employees 1 1 - 1 4

Employees must have 20 days (150 hours) of active service to earn the personal leave days for that period.

Temporary SCUPA employeesare noteligible to earn personal leave regardless of whether or not they have met the 750-hour threshold for accruing annual and sick leave.

How do I request and use Personal Leave?

Employees must have at least 30 calendar days of service before personal leave can be used.

Personal leave requests...

  • should be made in advance if possible.
  • can be made for time that is expected to be earned in the calendar year.
  1. Notify your supervisor via departmental procedures (i.e., phone call, email, or text)
  2. Submit your time off work via Employee Self Service (ESS) using the reason code, Personal Leave.

What happens if I don't use all my personal leave in the same calendar year?

Personal leave does not carry over from year to year.

  • However, employees will be permitted to carry over personal leave days into the first seven (7) pay periods of the next calendar year. Any days carried over which are not scheduled and used during the first seven (7) pay periods of the next calendar year, will be lost.

What happens to my unused personal leave if I end employment or retire?

Employees who retire, resign, or otherwise separate from the university are entitled to receive a payout of unused personal leave. The payout is based on the number of days available on the last day of employment and the employee's salary at the time of separation.