Office 365 Applications

Office 365 allows you to use the latest Office applications over the internet (cloud services).

Your Office 365 subscription also includes several applications that are provided with limited support. This page is designed to give you a brief overview of those services and provide links to Microsoft's online support pages.

Outlook

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Outlook is the email client used by the university. More information on Outlook can be found on our Email and Calendar page.

OneDrive

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OneDrive is a cloud-based storage platform for Microsoft. All of your files can be stored in one area. There is 1 TB of storage allotted to all students and employees of IUP. OneDrive is also included in the Office 365 install.

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Office Online use in OneDrive
How to Share Folders and Documents

Sync OneDrive to your computer

Create a file request

Office Online

Office Icon

Office Online includes the online versions of Word, Excel, and PowerPoint.

Office Online takes most of the Office 365 apps and places them in the virtual world. Word, Excel, and PowerPoint are among the online options for Office Online. Office Online links directly with your OneDrive account. It saves any new documents in OneDrive automatically, and also allows you to pull documents from OneDrive to edit at your leisure.

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Basic Operations in Word

Work Together on a Document

Word Online vs. Word Desktop Client

Basic Operations in Excel

Shortcuts in Excel

Excel Online vs. Excel Desktop Client

Basic Operations in PowerPoint

PowerPoint Online vs. PowerPoint Desktop Client

Office 365 Desktop Client

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Office 365 desktop client is the Desktop version of Office 365. This includes Word, Excel, and PowerPoint.

The Windows download includes Word, Excel, Power Point, One Note, Outlook, Publisher, and Access. The Mac download only includes Word, Excel, Power Point, One Note, and Outlook. The Mobile download includes Word Mobile, Excel Mobile, Power Point Mobile, and One Note Mobile. You will not be able to install any of the Office applications on a Chromebook. You will, however, have access to the online versions of the applications.

Office 365 allows you to license up to five different devices. These devices can be any Android, iOS, OSX, or Windows device of your choosing.

How to Install Office 365 on Windows or Mac OSX computer

See below for IOS or Android instructions.

  1. Open a browser and log in to your IUP email via Office 365 using mail.iup.edu.
  2. If you are not already signed in to an IUP Web Single Sign-On Service, you will be taken to the IUP Web Single Sign-On. Here you will enter your IUP network credentials.
  3. On the top right corner, click on your User Profile. Your name appears in the area as well as a profile picture, if you set one.
  4. From the dropdown, select My Account.
  5. Under My Account, click on Manage Installs.
  6. Click on Install Desktop Applications.
  7. Toward the bottom of the page, click the Install button to begin the installation.
  8. Upon completion of the installation, Office will pop up and tell you the installation is complete.
  9. Launch Word and enter your network credentials if asked.

Installation Notes

  • If your computer OS is:
    • Windows 8/8.1, you will need to go to the start screen and view all applications. By default, the installer does not add the applications to the start menu or task bar.
    • Windows 10, you will see a new folder named Microsoft Office in the browser. Open the file to run the installer.
  • Mac installations will be guided through the installer. You will be prompted to either enter a key or sign in with an account. Click the Sign in with account option when prompted.

Managing Your Account

If you wish to license additional devices, simply follow the install instructions for any Mac OSX or Windows device.

For IOS or Android, download the Office 365 application from the respective application store. Once this is downloaded, enter your IUP credentials to sign in to use the application.

If you wish to de-authorize an installation, this can be done by following the steps to Manage Installs. Click on the My Account link on the Manage Installs screen. Click deactivate on the device you wish to remove from your account.

More Information

Basic Operations in Word

Basic Operations in Excel

Basic Operations in PowerPoint

Basic Operations in Access

OneNote

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OneNote allows for better note taking than Word. OneNote is designed to feel like you are taking notes in a notebook, not putting stuff on your computer.

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Basic Operations in OneNote

Tasks

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Microsoft Tasks allows for easy management of tasks in Outlook. Upcoming scheduled items are easily managed using this resource. Tasks can be created or deleted here.

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Basic Operations in Tasks

Forms

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Microsoft Forms is an application that lets you create surveys, quizzes, and questionnaires. If you need to create a mass poll, then Forms would be an easy way to create it.

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Basic Operations in Forms

Sway

Sway Icon (1)Microsoft Sway is a similar program to PowerPoint, but has more functionality. With Sway, you can put all of the information that you want into your presentation, and Sway will design the rest. You do have the option to create a layout, but Sway is very good with creating eye-appealing layouts.

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Basic Operations in Sway

To-Do

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Microsoft To-Do is a task manager application for everyday use. It is similar to the Reminders app on Apple devices or Google tasks. To-Do is separate from Microsoft Tasks, which is only used with Outlook.

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Basic Operations in To-Do

FindTime

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FindTime add-on for the Outlook desktop client and the Outlook Web Application. Discover the easiest way to find time to meet.

FindTime is an add-on for Outlook and OWA that helps you come to a consensus on a meeting time. Have you ever spent more time deciding when to meet than actually meeting? FindTime shows what days and times work the best for people. Propose your selected times to all attendees and allow everyone to vote. Once you reach consensus, FindTime sends out the meeting invite on your behalf, eliminating the time-consuming back-and-forth messaging that is usually required to find the best meeting time. FindTime is the Office 365 equivalent of Doodle Poll.

More Information

FindTime Microsoft Page

Stream

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Microsoft Stream is a video streaming platform provided by Microsoft.

Microsoft Stream is the video management and sharing service for employees at all levels across businesses of all sizes who are interested in using videos in the workplace to connect, collaborate, learn, and share information. Anyone can search for videos easily and consume them on their device, whenever and wherever.

It was recently announced thatIUP will be transitioning to Microsoft Streamfromitube(Kaltura) during the spring 2020 semester. Users withitubecontent can transfer their content to Stream. Users will need to take action to save their itube files.

For more information on Stream, please visit our Microsoft Stream page.

Teams

Microsoft Teams is a cloud-based collaboration application that is part of the Office 365 suite that is available to all IUP faculty, staff, and students.

For more information on Teams, please visit our Microsoft Teams page.

Microsoft Cheat Sheets