Hire a Hawk Resources

“Hire a Hawk,” the new student employment process, provides students one central location to find a job on any IUP campus. Jobs are posted, students are hired, and the background clearance process is completed using a human resources software tool, NEOED.

The Hire a Hawk Comprehensive Guide is designed to guide student supervisors through each step of the job posting and hire selection process. All student workers must be hired using this process—no exceptions.

If you are a student supervisor and need access to post a job, please send your request through AskHR.

 

What is a requisition?

A requisition is a job vacancy that has been approved to be filled. In NEOGOV, the requisition is the building block of your posting you cannot have a posting without a requisition. Currently, all requisitions are created by the Office of Human Resources. If you feel you need a new or additional requisition, please send your inquiry through AskHR.

I am trying to login through MyIUP and receiving an error message that I am not recognized.

If this is your first time working in Hire-A-Hawk/NEOGOV, then HR needs to create a user profile for you.  Please send your request through AskHR.

What is an exam plan?

An exam plan is a central repository for all things related to a vacancy, similar to a recruitment or hiring folder. In NEOGOV, the requisition, posting, and all applicants' information can be found there.

How do I create an exam plan?

After you have authorized your requisition, click on MyHR in the toolbar. In the Requisitions section, locate the column labeled "Exam," then click on Create Exam for the appropriate requisition number. Complete the following information:

  • Vacancies: leave blank
  • Exam Type: select Open
  • Job Type: select Student
  • Auto Refer to Hiring Manager: select No
  • Job Line: select No
  • Print Bulletins: select Yes
  • Number of Bulletins: leave blank

Click the Save button at the bottom.

How do I create a job posting?

After you have authorized your requisition and created your exam plan, click on the Add New link next to the Job Posting section. [Always verify there is a requisition attached to the exam plan in the Requisition section. If your exam plan does not have a requisition listed, contact Human Resources before proceeding any further.] 

Complete the fields as described on pages 7-9 of the Hire-A-Hawk Guide.

Can I create additional job postings from one requisition?

No. Unfortunately, every posting must have its own unique requisition.

Please submit all requests for new requisitions through AskHR.

I just received access to Hire-A-Hawk/NEOGOV as an additional hiring manager for our department. I don't have access to the same things as my colleague and cannot post a job. What is wrong?

Job postings can only have one requisition tied to them. Requisitions only have one owner. This means only one person can create/edit a job posting. Therefore, as an additional name to your department's requisition, you can view the posting and view/hire candidates. Please refer to our instructions for Viewing Candidates in NEOGOV on our Employment Services web page.

Do I need to post vacancies for graduate assistants or teaching associates?

No. Graduate assistants (GAs) and teaching associates (TAs) are selected through the School of Graduate Studies and Research.

However, GAs and TAs can be hired as student workers, as a second on-campus job. These hire situations do come through the Hire-A-Hawk process. 

How do I add a supplemental question to the question bank?

Supplemental questions are used to filter candidates based on required and preferred qualifications. It is best to format supplemental questions as Yes/No or multiple choice.

Only Human Resources staff can create new or edit existing questions. Requests for new supplemental questions can be submitted via AskHR.

How do I add a supplemental question to my posting?

From your posting, click on the Supplemental Questions link. Click on the Item Bank link. Click the Student Employment link. Questions are categorized based on the type of question. Once you have select one to be included on your posting, click the Add link to the right of the question. This adds your selections to your "basket." When you are done selecting questions, click the Checkout link in the top right. To return to your posting, click the red Job Title link.

Only use questions that are in the item bank. Do not create/add new questions or edit existing questions. Only Human Resources staff can create/add/edit supplemental questions.

Requests for new supplemental questions can be submitted via AskHR.

I posted my position, but I still don't see it on Hire-A-Hawk. Is there a delay?

No, there is no delay. As soon as you unclick Draft on your posting and click the Save button at the bottom, you should be able to see your posting live on Career Pages.

Here are some items to check to ensure steps in creating your posting were done correctly:

  • Draft: Is it still checked? Sometimes we unclick and forget to save the posting.
  • Job List: Is it set to Transfer Jobs?
  • Advertise From/To Dates: Do these dates include the current date?

Please review the steps on "Creating a Job Posting" on pages 7-9 of the Hire-A-Hawk Guide.

Can I make an edit on my live posting?

Yes, edits can be made anytime.

  1. From Insight, navigate to Jobs & Postings and search for your Requisition/Posting number.
  2. Click on the blue Edit button in the upper right corner.
  3. Make your edit.
  4. Click the Save button at the bottom of the page.

Your edits will display immediately. If you do not see them on Career Pages, review the steps again. If you still are not seeing the edits, please contact the Office of Human Resources at 724-357-2431.

Where can I see all my candidates/applicants?

  1. From Insight, navigate to Jobs & Exam Plans.
  2. Under the Exam Plan column, click on the title of your posting.
  3. Click on the View Candidates link under the Eligible Lists section.
  4. To view an individual's application, click on an individual's name.

How do I filter my candidates/applications?

  1. From Insight, navigate to Reports & Standard
  2. Click on the (+) to expand the category Eligible List.
  3. Click on the link for Eligible List Supplemental Questions.
  4. Scroll through the alphabetized list of job titles to locate and highlight your posting. To change the sort order and locate your posting by number, click on the link Order by Exam Number.
  5. Click the Generate Report button.
  6. Enter a Start Date and End Date only if seeking applicants from a certain timeframe. Otherwise, please leave these fields blank.
  7. Place a check beside any Agency Wide (AW Questions) or Supplemental (Job Spec Questions) questions listed to use in your filter.
  8. Click the Generate Report button.
  9. Click the Export to Excel link on the right.
  10. Format and filter your report as needed in MS Excel.

What do I do now that I have selected who I wish to interview?

  1. From Insight, navigate to Jobs & Exam Plans.
  2. Under the Exam Plan column, click on the title of your posting.
  3. Click on the View Candidates link under the Eligible Lists section.
  4. Place a check next to the candidates you would like to refer for interviews.
  5. Choose Refer from the Select Action drop-down menu.
  6. Choose Selected Candidates from the Select Candidates drop-down menu.
  7. Choose your position under the last drop-down menu.
  8. Click the red Go button.
  9. Confirm that the candidates in the list are those you wish to refer for interviews, then click the Refer button.

Next steps outside of NEOGOV:

  • Contact candidates by phone or email to schedule interviews.
  • Interview and assess candidates.
  • Make verbal offers to those you wish to hire.

What are my next steps after completing interviews and selecting someone to hire?

The next step is to hire the candidate in NEOGOV:

  1. Navigate to the Online Hiring Center by selecting OHC in the top left drop-down menu adjacent to the NEOGOV logo.
  2. Locate the My Candidates section.
  3. Click on the number in the Candidates column.
  4. On the Requisition Detail screen, place a check next to the name(s) of the candidate(s) to be hired. (This allows you to hire multiple candidates at once.)
  5. Select Move to Hire from the Actions drop-down menu.
  6. Complete the 1.Hire Form according to page 19 of the Hire-A-Hawk Guide.
  7. Scroll back to the top of the form and click the green Save & Continue to Next Step button.
  8. Leave the 2.Approvals screen blank and click the green Save & Continue to Next Step button.
  9. Attach any files from the interview (i.e., resume, cover letter, writing sample, etc.) on the 3.Attachments screen, then click the green Save & Submit button.
  10. Review information on the Hire Details screen, then click the Cancel button.

When I try to complete the personal information on my hire, my screen goes back to the top and I cannot scroll to see all the fields. Did I do something wrong?

No, you didn't do anything wrong.

However, Mozilla Firefox tends to produce this type of occurrence. Firefox is not a supported web browser by NEOGOV.

We recommend using Internet Explorer (version 11 or higher), Google Chrome, or Microsoft Edge.

Am I able to send a formal hire notice to the student(s) I selected?

Absolutely! Hire-A-Hawk comes with a standard appointment letter template. Follow the steps below to send this to your newly hired "Hawk":

  1. Navigate to the Online Hiring Center by selecting OHC/Online Hiring Center from the top drop-down menu adjacent to the NEOGOV logo.
  2. Locate the My Candidates section.
  3. Click on the number in the Candidates column.
  4. On the Requisition Detail screen, choose Hired from the first drop-down box.
  5. Place a check next to the name(s) of the candidate(s) to receive the appointment notice. (This allows you to send the notice to multiple candidates at once.)
  6. Select Send Notices from the Actions drop-down menu.