Reminder: Fiscal Year 2017–18 Requisition, Reservation, Credit Card, and Travel Voucher Processing Cutoff Dates

Posted on 6/1/2018 1:10:29 PM

Reminder: Following are important times and dates for completing your Fiscal Year 2017–18 requisitions, reservations, travel vouchers, and credit card purchases before we close the fiscal year.

Summary Processing Cutoff
Date Time
Cutoff Description
June 4, 2018
4:00 p.m.
Last day to enter and release (approve) requisitions for FY 2017–18
June 21, 2018
4:00 p.m.
Last day to use credit cards for FY 2017–18
June 29, 2018
Noon
Last day to return supply issue to Central Stores for FY 2017–18 credit
June 29, 2018
2:00 p.m.
Last day to enter reservations for FY 2017–18

July 3, 2018

4:00 p.m.
Last day to submit travel vouchers to the Travel Office for payment from the FY 2017–18

Requisition Cutoff Date

The last day for submitting online requisitions to Procurement Services for processing against your FY 2017–18 operating budgets will be Monday, June 4, 2018. This means that all FY 2017–18 Online Requisitions must be entered into SAP and released (approved) by the close of business on June 4.

Please note that the delivery date for materials being purchased and the rendering date for services being requested must be no later than June 30, 2018.

All requisitions entered into SAP after Monday, June 4, 2018, should be for merchandise being delivered or services being performed after June 30, 2018.

Purchasing Card, Travel Card, and Ghost Card (Staples Advantage) Cutoff Date

To have purchases under these programs charged to your FY 2017–18 budgets, we strongly recommend completing purchases on or before June 21, 2018. If the vendor processes the charges in a timely manner, this will allow the transaction to process in time to be included in the June 27 card-cycle end date. Any purchases under these programs that are processed by the vendor after June 27 will be expensed against your FY 2018–19 budgets. Accordingly, please do not wait until the last minute to make your purchases.

Reservation Cutoff Date

The cutoff date and time for returning supplies to Central Stores and receiving credit for the returned supplies in your FY 2017–18 budget is noon on Friday, June 29, 2018. Items returned after this cutoff will be credited to your FY 2018–19 budget.

The cutoff date and time for submitting online reservations to Central Stores for processing against your FY 2017–18 operating budgets is 2:00 p.m. on Friday, June 29, 2018. This means that all FY 2017–18 reservations must be completed in SAP no later than 2:00 p.m. on June 30.

Travel Voucher Cutoff Date

All travel vouchers being charged to FY 2017–18 must be received in the Travel Office by 4:00 p.m. on Tuesday, July 3, 2018. The travel period must have begun prior to June 30. Travel vouchers received after July 3 will be charged against FY 2018–19 budgets.

If you have any questions or concerns, please contact Chris Patterson in Financial Operations at cpatter@iup.edu.

Office of Financial Operations