Event Details Box

  • The Event Details Box is a page element that helps to promote your events. The box should appear at the top of the page layout to draws visitors’ attention. It highlights content and provides details about the event such as time, location, special subjects, contact information, and more.

    event details box sampleThe Event Details Box (see Summer School Conference sample at right) can be used with pages that describe your events and can also be used in news posts about that event, giving incentive to readers to follow the provided link for more information.

    • Only one Event Details Box should be placed on any given page.
    • An Event Details Box should never be repurposed for another event. Any page that uses that particular box will be affected by the change, which can result in the wrong event information appearing on those pages.

    Remember to also create a news post about your event!

    Creating the Event Details Box

    The Event Details Box should be created within the Events content folder (or in a subfolder, if the event has its own folder there) in the Ektron workarea.

    • On the right side of the workarea, hover over New, then over Smart Form, and then click on Event Details Box.
    • Give it a descriptive title, so it can be easily recognized. This title will not appear on the website—it is solely to help you stay organized.
    • In the content area, enter the Name of the Event. This will be the top line in the finished box and is already formatted to draw viewers’ attention.
    • Start and end dates must be entered. Start and end times are optional.
    • Additional start and end times can be added by clicking on the small lined box to the left of the start and end date fields. You can choose to place the new section above or below the existing section. You can also click the “occurrence” link just below (with the blue plus sign), and this will insert a new date section below the current one. These sections can also be removed, if you wish, by selecting “remove” from the small lined box.
    • edit iconEvent Description is optional. To enter a description, click the Edit icon in the upper left of the grey box. This will open the Rich Text Editor, where you can format text normally. When complete, click the Save button to enter this text into the smart form. Note: If the formatting toolbar is covering the Save button, just click outside of the text field and away from the formatting toolbar to make it go away, then click Save. If the actual description is very long, just enter a short summary and then add a link to the event page itself (see below).
    • “More Information:” This section is optional. Here you can provide an e-mail address or a phone number, or both, and choose if it is for registering or to request more information.
    • This section also contains a “link” icon. This allows you to choose a page that provides more information about the event. Click the icon to open the Link Manager.
      • Click the ellipses (...) button, located to the right of the URL box.
      • A library window will open. In the right-hand pane, change the drop-down box so it says “quicklinks.”
      • In the left-hand pane, navigate to the page layouts folder where the event page layout is located, and double-click the target page.
      • If you choose, you can now modify the Link Text field or leave it as is.
      • Click OK.
      • Note: Only one link can be used for each Event Details Box.
    • When finished, click the Submit button.

    Using the Event Details Box

    After the Event Details Box is created, it can be added to any page, such as a hub page for an event.

    To add the Event Details box to a page:

    • Edit the page layout.
    • The width of the event details box will conform to the width of the column in which it is placed.You may want to adjust the number of columns and/or their width in the page layout.
    • Follow this link for full details about adding content to a page layout.

    When you are satisfied the page and the event details box looks the way you want, submit the page layout.

    You can also use Event Details Boxes used on other IUP departmental or office websites by simply navigating to the appropriate content folder and choosing their event details box, giving access on your site to further information with minimal effort.