Procedure for Shredding of Documents

  • Please follow this procedure when you have documents that need to be shredded by the Central Storeroom:

    Miscellaneous Documents

    1. All documents must be free of staples, paper clips and binder clips.
    2. NO documents/paper heavier than 24lb can be shredded.
      1. This means copy paper and bond paper only.
    3. All documents must be removed from folders, binders, etc.
      1. Folders and binders are considered garbage and should not accompany the documents to be shredded.
        1. If documents are not pulled from folders, binders, etc. they will not be brought to Robertshaw to be shredded.
        2. If they do arrive at Robertshaw, please be aware that the folders are treated as garbage and placed in a dumpster.
      2. Please consider re-using them in your office if possible.
    4. All documents need to be placed in a box to be transported to the Central Storeroom.
    5. Complete a work order in the Schooldude work order system (through maintenance).
      1. Complete all work order fields; to include 
        1. Number of boxes to be shredded.
        2. Location of the boxes.
        3. direct the work order to the WAREHOUSE.
    6. The Central Storeroom will pick up the documents.

    Departments are welcome to do their own shredding; however. item No. 1 above applies to the shredder use. Anyone coming to the Central Storeroom must check in at the storeroom counter prior to shredding.

    Confidential/Personal Documents

    The Central Storeroom cannot guarantee the confidentiality of the documents sent to be shredded unless it is specified in the work order. Central Storeroom personnel or student workers will gladly shred your documents unless you would like to make arrangements to have your department do the shredding.

    We are able to store the documents in a semi-secure area within the storeroom, and will shred the documents for you or hold them for your arrival. Please contact us with questions.

    We will be glad to make arrangements to have the documents brought to Robertshaw (using the above procedures). 

    Any questions or concerns regarding the shredding of university material should be directed to Michele Fatora, (724) 357-4074 or