Procedure to Establish Teaching Circles

    1. If you would like to form a new or continue an already existing Teaching Circle, please contact Heide Witthöft at, Reflective Practice co-director for Cross-Disciplinary and Department Teaching Circles. You should provide the name of the Teaching Circle as well as that of the facilitator(s). 

    2. The facilitator(s) will subsequently receive an e-mail message from Christoph Maier with a link to a Qualtrics form to register the Teaching Circle.

    3. Once facilitators have registered their Teaching Circle, they will receive another e-mail message from Christoph Maier with a unique Teaching Circle Member Registration link >. This link should be saved and forward to colleagues who expressed an interest in joining the Teaching Circle. They will click on the link and provide the requested information. As soon as they have completed the short form available from this link, they will be registered as official members of the Teaching Circle, and the facilitator will receive an automated e-mail message with their contact information. This information should be saved in order to have an accurate account of Teaching Circle members.

    4. New members can be added to Teaching Circles throughout the academic year, but facilitators will need to remember to send them the Teaching Circle Member Registration link, so they can officially join the group.

    5. Colleagues who would like to participate in more than one Teaching Circle will need to register separately for each.

    6. Facilitators may limit the number of members in their Teaching Circle. Once the Teaching Circle has filled, they should send a short message to those colleagues who are also interested in joining, but who cannot be accommodated at this time, alerting them to that fact.

    This procedure will ensure that we have an accurate database of facilitator and membership information. It will also provide us with department and contact information as well as the correct spelling of everybody’s name. This information will help expedite the processing of the certificates recognizing Active and Active Plus status in the Reflective Practice Project of the Center for Teaching Excellence at the end of the academic year.

    Please Note:

    • Colleagues who are attending meetings, but for whom the facilitator did not receive an automated e-mail message with their contact information, should be reminded to register for the Teaching Circle. If needed, the Teaching Circle Member Registration link should be re-sent to them.

    • A university-wide message with the list of registered Teaching Circles and facilitator information will be sent out at the beginning of the fall semester, so interested colleagues can contact facilitators about joining. This list will also be put on the Center for Teaching Excellence website. It will be updated sporadically as more Teaching Circles register.

    • If there are any changes in the name of the Teaching Circle or facilitator status, please contact Heide Witthöft at as soon as possible with that information.

    • Teaching Circles can apply for a Teaching Circle Mini-Grant for up to $500. Although Teaching Circles can be established at any time during the academic year, they must be registered before the Mini-Grant application deadline, which is October 5, 2018, 4:30 p.m. if they want to avail themselves of this opportunity.>

    You will find links to the Reflective Practice Teaching Circle Facilitator Guidelines, Call for Mini-Grant Proposals 2018–19, Mini-Grant Guidelines, and Mini-Grant Proposal Cover Sheet on the following Center for Teaching Excellence web pages:

    Reflective Practice Teaching Circle Facilitator Guidelines - Please be sure to familiarize yourself with the content.

    Call for Mini-Grant Proposals

    Mini-Grant Guidelines — Links to the Mini-Grant Application Form as well as the Mini-Grant Proposal Evaluation Sheet.

    Happy Teaching!
    Heide Witthöft
    Reflective Practice Co-Director, Cross-Disciplinary and Department Teaching Circles