Information for Participants

  • The 2018 Scholars Forum will be on April 3 for undergraduate students and April 4 for graduate students. The forums will take place in the Kovalchick Convention and Athletic Complex. Students participating in the forums should find their presentation in the event program and review the information below prior to the event.

    Information for All Student Presenters

    • Please note there will not be a printed program available at the KCAC on the day of the event. Staff at the registration table will have lists of participants to assist with navigation.
    • This is a professional presentation. Please dress appropriately.
    • Please turn off all cell phones during the forum.
    • All presenters should attend the entire session for which they are scheduled. Often questions arise later in the session about earlier presentations, and it’s important that authors are there to respond.
    • Work closely with your co-authors and faculty mentor to develop your presentation.
    • Please be courteous to fellow presenters and do not talk during presentations.
    • Breakfast snacks for all presenters and visitors will be provided in the KCAC lobby between 8:00 and 9:00 a.m. Lunch for presenters will be provided in the PNC Room from 12:00 to 1:00 p.m.
    • Please attend as many forum sessions as you can. The work presented at the forum should be interesting, so please show your support to fellow undergraduate scholars by attending forum sessions.

    Information for Poster Presentations

    Poster Printing

    The School of Graduate Studies and Research has partnered with the IUP Print Center to offer all students presenting posters in the IUP Scholars Forum free poster printing. In order to take advantage of this opportunity, please follow the instructions below.

    • Students must e-mail their poster to print-poster@iup.edu no later than 11:59 p.m. on Monday, March 26.
    • Students will receive an autoreply from the Print Center confirming your e-mail was received.
    • Poster files must be PDF.
    • Posters may not be larger than 36”x48”.
    • File size is limited to 20MB.
    • In the body of the e-mail, students must provide their name, names of co-authors, poster title, and telephone number.
    • Poster files received after the deadline will be printed at the discretion of the IUP Print Center as time allows.
    • Posters will be available for pick-up by 4:30 Monday, April 2.
    • Note: Posters will be displayed on bulletin boards, not tri-fold boards.

    Poster Setup

    • If you are presenting a poster, you must register for the conference between 8:00 and 9:00 a.m. in the KCAC lobby.
    • You should plan to set up your poster immediately after registration where it can be viewed throughout the day.
    • You must be present near your poster for discussion.
    • Posters will be displayed on the arena floor at the KCAC.
    • Poster display ends at 12:00 p.m. All posters should be retrieved from the KCAC prior to 1:00 p.m.

    Information for Oral Presentations

    • Each conference room is equipped with a digital projection system and a computer capable of running Microsoft Office programs, including Word and PowerPoint. Internet access will also be available. You should bring your presentation on a “jump” or “flash” drive. If you require additional technology and/or software, you must provide your own equipment and software.
    • Sessions will start promptly at the time scheduled. If you are bringing your own equipment, you must have it set up before the session starts.
    • While most rooms are relatively small, you should plan for graphics/text to be viewed from at least a 30-foot distance. In other words, use large text and try to simplify slides as much as possible. Cluttered slides and graphics will confuse your audience. Instead, use simple slides and provide detail through your discussion.
    • Twenty minutes are allotted for each paper presentation. You should prepare a 15-minute talk followed by five minutes of questions/discussion. It’s important to stay on schedule, and session chairs will be asked to keep you to the allotted timeframe. Therefore, you should practice your talk beforehand to check to make sure you can finish within your scheduled time.
    • Project your voice so that you can be heard clearly at the back of the room.

    Awards Ceremony

    • An awards ceremony and reception will be held on April 4, 2018, from 1:00 to 3:00 p.m. in Toretti Auditorium in the KCAC. In addition to awards, door prizes will be given out. You must be present to win door prizes. Information about awards can be found on the Scholars Forum website.
    • We will attempt to notify undergraduate students if they have received an award. If you are notified, please do your best to attend the ceremony.