Before you begin: check budget availability before attempting to enter a requisition. Requisitions cannot be entered if money is not available. Note: Campus customers should use the Purchasing Card for commodity purchases of $500 or less.
Note: Reference budget check: ZBUDSTAT_CF
Use Transaction Code ME51N
Header Display Icon
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Header Notes
Anything entered in this area will not print on the purchase order
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Enter any internal notes to the Procurement department or purchasing agent.
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Enter new vendor information (vendors that are not entered in SAP). Include as much of the following information as possible: name, contact person, address, phone, fax, e-mail, and website
Item Overview Display Icon
- Account Assignment Cat: (Normally "K" for Cost Center or "G" for Grant)
- Item Category (Commodity = leave field blank; Service = D)
- Material Group
- Short Text (description of Commodity or Service)
- Quantity
- Unit of Measure (Commodity only - Service leave blank)
- Delivery Date
- Valuation: Enter unit price (Commodity only - Service leave blank)
- Requisitioner (ex: Jane Doe)
- Desired Vendor: If the vendor is not in SAP, enter the information in the Header Notes field above.
- Do not use the Fixed Vendor field.
- Purchasing Group: 400 (Purchasing) - Set as a default
- Plant: Number 40 for Indiana University - Set as default
- Purchasing Organization: LOCL - Set as a default
Details Display Icon
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Account Assignment Tab: (Determines where transaction will be charged)
- Unloading Point: Department - building and room
- Recipient: department contact person
- G/L Account No.
- Cost Center
- WBS Element (only if grant)
- Texts Tab: Enter additional item information, i.e., mfg. number, specifications.
Click on the Save Icon
For general reference and status, check the Status Tab and Release Strategy Tab.