• Financial managers authorize issuance of cards to employees.
  • The authorized employee can initiate or approve expenditures out of a specific university fund and organization.
  • The card is for official university business only. The card cannot be used for personal purposes under any circumstance.
  • The total cost of a single purchase cannot exceed $1,000.
  • Payment of a purchase cannot be split to stay within the single purchase limit.
  • Total monthly purchase transactions cannot exceed the monthly purchase limit of $7,500 or less, within budget availability.

IUP Purchasing Card may not be used for the following:

  • Meals, travel, or entertainment
  • Cash advances
  • Gifts or gift
  • Telephone calls/monthly telephone service
  • Annual contract maintenance
  • Contractual services
  • Construction and renovation
  • Copying or printing
  • Public advertising
  • Live animals
  • Nuclear materials
  • Alcohol, tobacco products, or controlled substances
  • Weapons or ammunition

Card Holder Responsibility

Failure to comply with the Purchasing Card Policy can result in the termination of privileges.

  • Ensuring purchasing costs are reasonable.
  • Informing vendors of the university's tax exempt status.
  • Retaining itemized receipts for all card purchases.
  • Verifying that all purchases listed on the card statement are accurate.
  • Resolving erroneous charges with vendors.
  • Completing monthly expense reports in a timely manner.
  • Safeguarding the purchasing card.
  • Reporting the lost or stolen purchasing card immediately.
  • Returning the purchasing card upon termination of employment with the university.

More Information

IUP Purchasing Card

For more information, please contact:

Kathy Cindric
Accounts Payable
B-25 Clark Hall

Lora Lee Bertig
Financial Operations
B-31 Clark Hall