Procurement Services How Tos

Procurement Services is an integral part of IUP and is responsible for the procurement of supplies, equipment, and services necessary for the operation and maintenance of all departments and all phases of college activity. Our mission is to facilitate the procurement of goods and services necessary to achieve the goals of IUP in an effective and efficient manner.

Purchasing Card

This may help you in purchasing items for $1,000 or less. (The Purchasing Card must be used for most commodity purchases costing $500 or less.)

Procurement Procedures and Language for Accessible Electronic Information Technology

Procurement Procedures and Language to comply with Section 508 of the Rehabilitation Act for Accessible Electronic Information Technology.

Request for Information (RFI)

The RFI is a solicitation document used to obtain general information about products, services or suppliers. It is an information request, not binding on either the supplier or the purchaser, and is often used prior to specific requisitions for items. The RFI may not be used as a sole source selection method to procure a supply or service.

Honorarium and Consultant or Speaker Agreements

Process currently in review. Please contact Procurement Services at 724-357-3077 for direction.

RFP Committee Instructions

All that you need to know about RFPs (Requests for Proposals).

Return Authorization Procedure

Instructions for the return of items that are purchased against a purchase order number through IUP Procurement Services

Creating a Purchase Requisition for Advertising Requests

Detailed steps to create a requisition

State System Contracts

Pennsylvania's State System collaborative contracts and descriptions 

Procurement Procedures for Consultants, Speakers, and Entertainers

Information for processing consultant speaker payments

Quick Reference Guide for Entering Requisitions

An easy to follow reference guide for creating a requisition in SAP

Procurement Planning Guide

This guide is provided to help you plan your purchases.

Synopsis of Procurement Law

Indiana University of Pennsylvania Procurement Procedures -General Guidelines President, and University Legal Council, Office of Adverse Interest: Against the interest of some other person, usually so as to benefit one's own interest. Conflict of Interest: A situation in which the regard of one duty leads to the disreg

Workflow Substitution

How to set up a workflow substitution for your department.

Button and Object identification in SAP

See the importance and use of the buttons/objects used in SAP.

Spell Checking in SAP

Instructions to use SAP functionality for spell checking.

SAP Vendor List

List of approved vendors, contact information, and SAP Vendor Numbers.

Approval Process for Requisitions

How to Release/Approve a Requisition from SAP, the ESS Portal and the University E-Mail System.