Procurement Services How Tos

  • Procurement Services is an integral part of IUP and is responsible for the procurement of supplies, equipment, and services necessary for the operation and maintenance of all departments and all phases of college activity. Our mission is to facilitate the procurement of goods and services necessary to achieve the goals of IUP in an effective and efficient manner.

  • Purchasing Card
    This may help you in purchasing items for $1,000 or less. (The Purchasing Card must be used for most commodity purchases costing $500 or less.)
    Procurement Procedures and Language for Accessible Electronic Information Technology
    Procurement Procedures and Language to comply with Section 508 of the Rehabilitation Act for Accessible Electronic Information Technology.
    Request for Information (RFI)
    The RFI is a solicitation document used to obtain general information about products, services or suppliers. It is an information request, not binding on either the supplier or the purchaser, and is often used prior to specific requisitions for items. The RFI may not be used as a sole source selection method to procure a supply or service.
    Honorarium and Consultant/Speaker Agreements
    Procedures for honorariums $100 or less and consultant/speaker agreements of $350 or less.
    RFP Committee Instructions
    All that you need to know about RFPs (Requests for Proposals).
    Return Authorization Procedure
    Instructions for the return of items that are purchased against a purchase order number through IUP Procurement Services
    Creating a Purchase Requisition for Advertising Requests
    Detailed steps to create a requisition
    State System Contracts
    Pennsylvania's State System collaborative contracts and descriptions 
    Procurement Procedures for Consultants/Speakers/Entertainers
    Information for processing consultant speaker payments
    Quick Reference Guide for Entering Requisitions
    An easy to follow reference guide for creating a requisition in SAP
    Procurement Planning Guide
    This guide is provided to help you plan your purchases.
    Synopsis of Procurement Law
    Indiana University of Pennsylvania Procurement Procedures -General Guidelines President, and University Legal Council, Office of Adverse Interest: Against the interest of some other person, usually so as to benefit one's own interest. Conflict of Interest: A situation in which the regard of one duty leads to the disreg
    Workflow Substitution
    How to set up a workflow substitution for your department.
    Button and Object identification in SAP
    See the importance and use of the buttons/objects used in SAP.
    Spell Checking in SAP
    Instructions to use SAP functionality for spell checking.
    SAP Vendor List
    List of approved vendors, contact information, and SAP Vendor Numbers.
    Approval Process for Requisitions
    How to Release/Approve a Requisition from SAP, the ESS Portal and the University E-Mail System.