Procurement Services How Tos

Procurement Services is an integral part of IUP and is responsible for the procurement of supplies, equipment, and services necessary for the operation and maintenance of all departments and all phases of college activity. Our mission is to facilitate the procurement of goods and services necessary to achieve the goals of IUP in an effective and efficient manner.
Approval Process for Requisitions
How to Release/Approve a Requisition from SAP, the ESS Portal and the University E-Mail System.
SAP Vendor List
List of approved vendors, contact information, and SAP Vendor Numbers.
Spell Checking in SAP
Instructions to use SAP functionality for spell checking.
Button and Object identification in SAP
See the importance and use of the buttons/objects used in SAP.
Workflow Substitution
How to set up a workflow substitution for your department.
Synopsis of Procurement Law
Indiana University of Pennsylvania Procurement Procedures -General Guidelines President, and University Legal Council, Office of Adverse Interest: Against the interest of some other person, usually so as to benefit one's own interest. Conflict of Interest: A situation in which the regard of one duty leads to the disreg
Procurement Planning Guide
This guide is provided to help you plan your purchases.
Quick Reference Guide for Entering Requisitions
An easy to follow reference guide for creating a requisition in SAP
Procurement Procedures for Consultants/Speakers/Entertainers
Information for processing consultant speaker payments
State System Contracts
Pennsylvania's State System collaborative contracts and descriptions
Creating a Purchase Requisition for Advertising Requests
Detailed steps to create a requisition
Return Authorization Procedure
Instructions for the return of items that are purchased against a purchase order number through IUP Procurement Services
RFP Committee Instructions
All that you need to know about RFPs (Requests for Proposals).
Honorarium and Consultant/Speaker Agreements
Procedures for honorariums $100 or less and consultant/speaker agreements of $350 or less.
Request for Information (RFI)
The RFI is a solicitation document used to obtain general information about products, services or suppliers. It is an information request, not binding on either the supplier or the purchaser, and is often used prior to specific requisitions for items. The RFI may not be used as a sole source selection method to procure a supply or service.
Procurement Procedures and Language for Accessible Electronic Information Technology
Procurement Procedures and Language to comply with Section 508 of the Rehabilitation Act for Accessible Electronic Information Technology.
Purchasing Card
This may help you in purchasing items for $1,000 or less. (The Purchasing Card must be used for most commodity purchases costing $500 or less.)