CARES Act Information

  • Utilization of Higher Education Emergency Relief Funds (HEERF):  Initial 30-Day Fund Report

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Secion 19=8004 (a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

      Indiana University of Pennsylvania (IUP) signed and returned the federal Funding Certification and Agreement Emergency Financial Aid Grants to Students Under the Coronavirus Aid, Relief, and Economic Security (CARES) Act to the U.S. Department of Education (USDE) on April 14, 2020.  Submission of this document indicates IUP’s commitment to use no less than fifty percent of the funds received through the CARES Act to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus. 

    2. The total dollar amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to students.

      IUP received a total of $5,025,231 from USDE for the sole purpose of providing our students with emergency grants to assist with eligible expenses, such as food, housing, course materials, technology, health care and childcare related to the disruption of campus operations due to COVID-19.

    3. The total dollar amount of Emergency Financial Aid Grants distributed to students under Section 18004 (a)(1) of the CARES Act as of the date of submission (i.e., as of the 30 day Report and every 45 days thereafter).

      As of May 13, 2020, IUP has distributed a total of $ 3,911,662 to eligible students.  Additional funds are available to students on an individual basis via the Emergency Response Form for Students, available online.

    4. The estimated number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004 (a)(1) of the CARES Act.

      As of May 13, 2020, IUP has determined that there are 6,947 students, both undergraduate and graduate level, eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid grants to students under Section 18004(a)(1) of the CARES Act. 

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

      As of May 13, 2020, 4,859 IUP students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.  This number will continue to grow as students apply for assistance in meeting emergent needs for food, housing, course materials, technology, health care and child-care related to the disruption of campus operations due to COVID-19.

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

      The university CARES Act Committee, comprised of representatives from Student Affairs, Institutional Research, University Advancement, Financial Aid, Bursar’s Office and IT Services, created an initial distribution plan to provide assistance to students who were enrolled in at least one face-to-face class for the Spring 2020 semester, filed a 2019-20 Free Application for Federal Student Aid (FAFSA) and met all federal financial aid eligibility requirements under Section 484 in Title IV of the Higher Education Act of 1965.

      Review of this pool of potentially eligible CARES recipients revealed that approximately 1,900 students, who resided on campus during the spring 2020 term, received a university funded reduction to their room charges totaling over $5.7 million dollars. Therefore, the committee determined a need to provide federal financial assistance to those students who did not reside on campus. 

      • Commuter students received an Emergency Grant of $400, approximately 25% of the ‘personal’ financial aid budget component included in the students’ annual cost of attendance.  This grant is intended to assist students in coping with unexpected costs due to increased technology demands associated with online enrollment.
      • Off-campus students received an Emergency Grant of $800, approximately 50% of the ‘personal’ financial aid budget component included in the students’ annual cost of attendance.  This grant is intended to assist students in coping with both unexpected costs due to increased technology demands associated with online enrollment and costs associated with the unexpected need to relocate during the semester.

      The IUP CARES ACT Committee also determined that, following the university’s announcement that, due to COVID-19, all spring instruction would be converted to an online modality, a significant number of students withdrew from one or more classes during the spring semester.  For this reason, students who continued their enrollment at the university, but withdrew from one or more classes after March 13, 2020, received an Emergency Grant equal to the value of tuition for one three credit class.   It is important to note that this grant is not intended, nor is it permitted to cover tuition or fees for current or future enrollment.  The university simply recognized that students incurred a charge for instruction and then found themselves unable to complete a course shortly after the change in modality was implemented.

      • Undergraduate, Pennsylvania Residents received $957
      • Undergraduate, Out-of-State Residents received $1,389
      • Graduate, Pennsylvania Residents received $1,548       
      • Graduate, Out-of-State Residents received $0---no eligible students were identified

      Students enrolled in the Act 120 Municipal Police Academy program were another population identified by the IUP CARES Act Committee for receipt of Emergency Grant funding.  This clock-hour certification program suspended in-person instruction on March 14th and, due to the program’s state accrediting body, MPOETC, were unable to offer online instruction until May 11th.  Students are assessed their program fee at the start of the program.  When they were forced to withdraw from their classes, they entered an eight week ‘hiatus’ period during which they were fully responsible for their own housing and food costs through no choice of their own.  Students re-enrolling for the online courses in May will receive $3,300, which represents eight additional weeks of room and board budget allowances from their annual program cost of attendance.  

      As of May 13, 2020, $855,269 in Emergency Grant funding has been allocated to support students who experience emergent financial needs.  IUP students may apply for these funds via the Emergency Response Fund application, found online.

      IUP will continue to review students’ needs and award Emergency Financial Aid Grants until such time as the CARES Act funds are exhausted. 

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants. 

      Students were provided the following guidance from Tom Segar, Vice-President of Student Affairs.  

  • Email Samples

    The IUP Bursar sent the following email notifications to the CARES Emergency Financial Aid Grant recipients.