Deaccessioning Phases and Criteria

  • Phases of Deaccessioning

    The current deaccessioning project will proceed using the following four general phases:

    • Phase I: Develop initial candidate lists based on circulation history and publication date

    • Phase II (New): Library faculty refine initial lists, incorporating departmental faculty feedback on essential works, committee recommendations, and library best practices

    • Phase III: Provide the university community with the refined lists of books (and recommended dispositions) for review, comment, and recommendations

    • Phase IV: Removal of titles from the library and from the library catalog

    Current Project: Estimated Timeline

    For the current project (evaluating non-circulated titles), the table below illustrates the anticipated timeline for each phase:

    Phase Task(s) Anticipated Start Progress
    I Create initial candidate lists September 2016 Completed January 2017
    II (New) Library faculty collaborate with departmental faculty to identify essential works and authors April 2018
    Refine initial list using new criteria June 2018
    III Review of refined lists by faculty September 2018
    Final lists created and cleaned up November 2018
    IV Remove deaccessioned books from catalog and shelves January 2019
    V Ongoing collection development lifecycle Continuing
  • Criteria for Deaccessioning

    The criteria used to generate the Phase I list of candidates for deaccessioning (e.g., the non-circulated titles from our general collection) were:

    1. Held in the Stapleton Library general collection

    2. Published prior to the year 2000

    3. Have no history of circulation within the previous 20 years

    The committee examined the data available about those works, library literature and recommended practices, and feedback from library faculty to identify additional criteria to apply to the Phase I candidate lists and support library decisions about the retention or removal of a work. The library faculty will combine the recommendations of the committee, established professional standards, and professional expertise to make sure that the decisions made are informed and conscientious.

  • Some of the criteria informing the library’s decisions about a book include:

    Criteria Suggesting Retention of the Work

    • Highly recommended or essential, based on library faculty and departmental faculty expertise
    • Recommended by Resources for College Libraries or Choice reviews
    • Held by five or fewer interlibrary loan partner institutions
    • Gift book or part of a named collection
    • Candidate for addition to our Special Collections and University Archives

    Criteria Suggesting Removal of the Work

    • Available in alternate format (such as an electronic book)
    • Widely held among interlibrary loan partner institutions
    • Title contains obsolescence keywords (e.g., words like microcomputers or microcomputing)