Deaccessioning Phases and Criteria

  • Phases of Deaccessioning

    The current deaccessioning project will proceed using the following four general phases:

    • Phase I: Develop initial candidate lists based on circulation history and publication date

    • Phase II (New): Library faculty refine initial lists, incorporating departmental faculty feedback on essential works, committee recommendations, and library best practices, and conduct their review of listed titles

    • Phase III: Provide the university community with an opportunity to review and comment on titles flagged for potential deselection (this phase has been extended from the original proposed timeline)

    • Phase IV: Removal of titles from the library and from the library catalog

    Current Project: Estimated Timeline

    For the current project (evaluating non-circulated titles), the table below illustrates the anticipated timeline for each phase:

    Phase Task(s) Anticipated Timeframe
    I Create initial candidate lists September 2016
    II (New) Library faculty collaborate with departmental faculty to identify essential works and authors April 2018–June 2018
    Refine initial list using new criteria and Library faculty review June 2018–February 2019
    III First IUP Libraries Collection Review Event March 22, 2019
    Open Period for Faculty Review March 25–April 12, 2019
    Completion of Collection Review by library faculty September 2019 
    Second IUP Libraries Collection Review Event September 27, 2019 
    Open Period for Faculty Review September 28–December 13, 2019 
    IV Remove deaccessioned books from catalog and shelves January 2020 Start
  • Criteria for Deaccessioning

    The criteria used to generate the Phase I list of candidates for deaccessioning (e.g., the non-circulated titles from our general collection) were:

    1. Held in the Stapleton Library general collection

    2. Published prior to the year 2000

    3. Have no history of circulation within the previous 20 years

    The committee examined the data available about those works, library literature and recommended practices, and feedback from library faculty to identify additional criteria to apply to the Phase I candidate lists and support library decisions about the retention or removal of a work. The library faculty will combine the recommendations of the committee, established professional standards, and professional expertise to make sure that the decisions made are informed and conscientious.

  • Some of the criteria informing the library’s decisions about a book include:

    Criteria Suggesting Retention of the Work

    • Highly recommended or essential, based on library faculty and departmental faculty expertise
    • Recommended by Resources for College Libraries or Choice reviews
    • Held by five or fewer interlibrary loan partner institutions
    • Gift book or part of a named collection
    • Candidate for addition to our Special Collections and University Archives

    Criteria Suggesting Removal of the Work

    • Available in alternate format (such as an electronic book)
    • Widely held among interlibrary loan partner institutions
    • Title contains obsolete keywords (e.g., words like microcomputers or microcomputing)