Table Reservation Form

  • Reservation Information

    Ensure that your form is filled out completely and accurately describes the activities you are planning. 

    Please note: Your reservation must be at least three days in advance of the requested date.



     

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    Times



     


     

    Number of Tables and Chairs Needed


     


     

    Contact Information





    Advisor or IUP Employee Contact (Can not be a student)



     


     

    Terms of Use and Submission Info

    Terms of Use

    • Library-provided tables are to be used solely by persons representing university-related groups.
    • Tables must remain on the first floor of Stapleton Library where they are set up. Your table will be designated by a sign reflecting the details of your request. Please do not move table sign(s).
    • Do not exceed more than three chairs per table. Extra chairs (beyond what is reserved) may not be used at or around the table(s).
    • Extra group member(s) or friend(s) are prohibited from occupying space at or around table(s) during the reservation.
    • Users are expected to occupy their tables for the entire time period requested.
    • Do not affix banners or fliers to the walls of the library. The use of display boards and table coverings (provided by the user) are encouraged.
    • Activities must fall in line with appropriate noise levels.
    • The use of paints, dyes, or other substances that may cause permanent damage to the tables, building, or other furnishings are prohibited.
    • Sales or distribution of items are permitted, provided that the items are not considered offensive under University guidelines. Complaints about sales of inappropriate items will be referred to the Office of Social Equity.
    • Sales or distribution of food items will be permitted pending receipt of a signed Food Refreshment Waiver Form from Aramark. Please do not submit your table request until you have hand-delivered this signed document to a supervisor at the Library Circulation desk. Please allow at least two weeks for Aramark’s approval. (Preparation/distribution of hot foods or liquids are prohibited).
    • Users are responsible for taking reasonable measures to ensure the cleanliness of library facilities. Please leave table(s) in the same condition as when you arrived. (Clorox wipes are available at the Circulation desk for your use).
    • Items used during your reservation must be removed at the end of your reservation time.
    • The IUP Libraries is not responsible for the security of any items used during your reservation.
    • The IUP Libraries reserves the right to refuse the use of tables at any time, based on criteria outlined in the “University Civility Statement.”
    • All activities must fall within the “University Libraries Conduct Policy.”.
    • Reservations can be made, no earlier than one week before the beginning of the semester.
    • In order to provide equitable access, reservations can be denied if requested times and dates are monopolizing the service.
    • Two violations of the “Terms of Use” will result in the suspension of a group’s use of tables for the current academic year.
    • Terms of use are subject to change.

    Submission

    • Every effort will be made to contact you via email within three days of your request. (Exceptions may occur).
    • We reserve the right to refuse a request.

    I have read the “Terms of Use” and agree that all members of the organization will follow the guidelines set forth.