Policies and Processes

  • I-Card Information:

    An I-Card is always required when checking out library materials. This is for any library patron.

    • If you are a student, faculty, staff, or administrator and have just received your I-Card, it will take one business day for your university data to be automatically updated in our library system, enabling access to library services.
    • A non-IUP individual who is 18 years or older and lives in Indiana, Armstrong, or Jefferson counties and wishes to use the library can purchase a library I-Card for $5 at the Hadley Union Building (HUB). You will need to see a supervisor at the Circulation Desk once your I-Card is obtained to be entered into the library system.
    • The HUB is located at 319 Pratt Drive. Hours may vary from one semester to another. You may call (724) 463-1204 for current hours and days.

    Book Limits:

    • Community patrons may have a total of 25 books checked out at one time.
    • Undergraduate students may have a total of 50 books checked out at one time.
    • Graduate students and employees: faculty, staff, and administrators may have a total of 100 books checked out at one time.

    Loan Periods:

    • A patron must present a university identification card (I-Card) in order to borrow library books or materials.
    • Undergraduate students and community patrons have a 30-day lending period.
    • Graduate students and employees: faculty, staff, and administrators have a 90-day lending period.

    Renewals for Library Books:

    • Community patrons get two renewals.
    • Students: undergraduates and graduate students get two renewals.
    • Employees: faculty, staff, and administrators get three renewals.
    • When your checked out items are nearing their renewal date, the system will automatically renew the item for you. Once your maximum number of renewals (two for undergraduates, graduates, and community members; three for faculty, staff, and administrators) is reached, you will be required to return the materials. 

    Damaged Library Materials:

    • Damaged books are reviewed on an as-needed basis. You may be responsible for rebinding, or replacement and processing costs.

    Standards of Patron Behavior:

    • While we do our best to make your library experience a good one, sometimes situations arise that cause tension between our desk attendant and the patron. We ask that all parties maintain a calm composure and be civil in their interaction with each other—worker and patron. Foul language and threats of any kind will not be tolerated.

    Overdue, Fine, and Fee Notices:

    • A notice is sent one day before the book is due (patrons have a five-day grace period before they acquire charged fines at 35 cents a day per book).
    • A second notice is sent if book is overdue five days from due date.
    • A third notice is sent if book is overdue 10 days from due date.
    • At 15 days a notice is sent, and fees will be transferred to the Office of the Bursar. At this point, the patron will pay a $75 replacement fee and a $25 processing fee.
    • It is your responsibility to monitor your account to keep things up to date. This can be done through the Library Online Catalog, under the Account Information tab. You can also renew twice online.

    Please do not ignore notices!

    If you think you returned the book, come to the Circulation Desk to clear it up. Thank you.