Please see the Payroll Services website for COVID-19 Updates.
All on-campus jobs paid through IUP Payroll are listed on the Hire a Hawk site.
Am I eligible to work on campus?
Every student is eligible to work on campus. There are always positions available. Some positions require a student to be
eligible for Federal Work Study. Others
are funded through departmental funds.
Please review the Student
Employment and Federal Work Study page on the Financial Aid website.
Students may work during the 2020–21 academic year if:
there is work for the student and it can be done remotely; or
if the department is not working remotely, there is work for the student in the office, and he/she follows all safety protocols.
How do I know if I have Federal Work Study?
A Federal Work Study
(FWS) award is necessary for most on-campus student positions. To check
your eligibility for FWS:
If you have any questions about your FWS Award (or any other financial aid
awards), please contact the Financial Aid Office in Clark Hall, 724-357-2218.
If I am not eligible for Federal Work Study, is there any other type of on-campus employment available to me?
Students not eligible for Federal Work Study can seek employment in offices that have university employment or grant funds available for students. Graduate assistants and teaching associates are authorized through the School of Graduate Studies and Research. Graduate directors and resident assistants are hired through the Office of Housing, Residential Living, and Dining.
Am I eligible for student employment if I am not attending classes?
No. One must be enrolled for courses at IUP in order to placed on student payroll during the academic year (fall or spring).
There are exceptions for employment during summer break:
Incoming freshmen who desire to work in the summer prior to their first enrolled fall term may work up to 40 hours/week.
Students enrolled for coursework in the preceding spring and the following fall semesters may be employed during summer break and work up to 40 hours per week.
Students enrolled for coursework during summer semesters may only work 25 hours/week.
Graduate students completing dissertation/thesis during summer until graduation in August may work during summer break only if funded through departmental funds (no Federal Work Study).
How do I apply for jobs on the Hire a Hawk site?
How will I know if I was selected for a campus job?
Only candidates selected for the interview process will be
Will I be required to complete background clearances?
Successful candidates who are verbally offered employment with IUP will be required to complete three background clearances prior to the start of employment (See Background Investigation Policy). All offers of employment are contingent upon the results of the background investigation.
Will I need identification to be placed on IUP Payroll?
Yes, for three reasons:
My parent works at IUP. Can I work for them?
No. Per Management Directive 505.7/Personnel
Rules, no employee or official can exercise direct and immediate supervisory
authority over a family member.
Can I get a second campus job?
Students are allowed
a second job on campus provided they do not exceed their total number of
hours allowed to work per week.
Undergraduates cannot work more than 25 hours per week while attending classes.
cannot exceed 40 hours per week.
International students cannot work or
be paid for more than 20 hours per week while attending classes.
Can I work during a break?
Students can work up to a maximum of 40 hours per week during non-class periods of at least one week. The exception is the week of fall and spring registrations, when students can also exceed 20 hours.
How often are students paid?
Student Payroll runs
biweekly. Pay dates are every other
Friday according to the following schedule.
Graduate assistants follow this pay schedule.
Where do I pick up my paycheck?
All printed paychecks will be mailed to the address on record and will not be available for pickup at the Payroll Office located at G11 Sutton Hall.
Can my pay be directly deposited? When is pay available?
Direct deposit is
strongly encouraged. Any student who has
an account with any bank can have his/her pay deposited. You will need to know
your bank’s routing/transit number and your own bank account number.
Pay is deposited
into the student’s bank and is available at 5:00 a.m. on payday.
To enroll, please
submit a completed Direct Deposit Enrollment form with photo identification to the Office of
Human Resources, G11 Sutton Hall.
What is the wage pay rate?
Departments are required to pay at
least the federal minimum wage of $7.25/hour, but can pay students any wage
they deem appropriate.
If the student’s employment is funded through the
Federal Work Study program, it is the supervisor’s responsibility to manage and
track wages earned against the student’s award.
Graduate directors, graduate assistants, teaching associates, resident assistants, and grant employees are paid as determined by the program that employs them.
Questions for International Students
F-1 and J-1 visa holders who are enrolled at IUP and maintaining
their visa status are eligible for on-campus work. Students who are
attending IUP through a sponsor like Fulbright might have conditions on their
eligibility to work. Please check with the IUP Office of International
Education if you have questions about your status or eligibility.
Am I exempt from Social Security taxes? Federal Income taxes? State and local income taxes?
Deduction or exemption of Social Security taxes is determined by visa type. Exemption from federal income tax is determined by country of residence. State and local taxes are deducted for your local address while you are enrolled at IUP. Non-resident aliens are required to file income taxes. International students are issued a W-2 or 1042S form, depending on tax deduction.
Can I be paid if I don’t have a Social Security number?
No. Pay cannot be issued until your original Social Security card has been presented to Student Payroll Services. The student identification number listed on demographics at the Registrar’s office is changed to the Social Security number. The form to change this number is available at Student Payroll.
Can I continue to work if my visa expires?
Yes. Your visa can expire while in the US. However, students must have a valid passport and a valid I-20 or DS-2019.