COVID-19 Update: Student Workers’ Questions and Answers
All on-campus jobs paid through IUP Payroll are listed on the Hire a Hawk site.
Am I eligible to work on campus?
Every student is eligible to work on campus. There are always positions available. Some positions require a student to be
eligible for Federal Work Study. Others
are funded through departmental funds.
Please review the Student
Employment and Federal Work Study page on the Financial Aid website.
How do I know if I have Federal Work Study?
A Federal Work Study
(FWS) award is necessary for most on-campus student positions. To check
your eligibility for FWS:
If you have any questions about your FWS Award (or any other financial aid
awards), please contact the Financial Aid Office in Clark Hall, 724-357-2218.
If I am not eligible for Federal Work Study, is there any other type of on-campus employment available to me?
Students not eligible for Federal Work Study can seek employment in offices that have university employment or grant funds available for students. Graduate assistants and teaching associates are authorized through the School of Graduate Studies and Research. Graduate directors and resident assistants are hired through the Office of Housing, Residential Living, and Dining.
Am I eligible for student employment if I am not attending classes?
No. One must be enrolled for courses at IUP in order to placed on student payroll.
The only exception is for incoming freshmen who desire to work in the summer prior to their first enrolled Fall term.
How do I apply for jobs on the Hire a Hawk site?
How will I know if I was selected for a campus job?
Only candidates selected for the interview process will be
Will I be required to complete background clearances?
Successful candidates who are verbally offered employment with IUP will be required to complete three background clearances prior to the start of employment (See Background Investigation Policy). All offers of employment are contingent upon the results of the background investigation.
Will I need identification to be placed on IUP Payroll?
Yes, for three reasons:
My parent works at IUP. Can I work for them?
No. Per Management Directive 505.7/Personnel
Rules, no employee or official can exercise direct and immediate supervisory
authority over a family member.
Can I get a second campus job?
Students are allowed
a second job on campus provided they do not exceed their total number of
hours allowed to work per week.
Undergraduates cannot work more than 25 hours per week while attending classes.
cannot exceed 40 hours per week.
International students cannot work or
be paid for more than 20 hours per week while attending classes.
Can I work during a break?
Students can work up
to a maximum of 40 hours per week during non-class periods of at least
one week. The exception is the week of fall and spring registrations, when
students can also exceed 20 hours.
How often are students paid?
Student Payroll runs
biweekly. Pay dates are every other
Friday according to the following schedule.
Graduate assistants follow this pay schedule.
Where do I pick up my paycheck?
Paychecks are picked up by each employing department and distributed to students.
Can my pay be directly deposited? When is pay available?
Direct deposit is
strongly encouraged. Any student who has
an account with any bank can have his/her pay deposited. You will need to know
your bank’s routing/transit number and your own bank account number.
Pay is deposited
into the student’s bank and is available at 5:00 a.m. on payday.
To enroll, please
submit a completed Direct Deposit Enrollment form with photo identification to the Office of
Human Resources, G11 Sutton Hall.
What is the wage pay rate?
All students are paid the prevailing minimum wage.
Graduate students are currently paid $8.25 per hour.
Graduate directors, graduate assistants, teaching associates, resident assistants, and grant employees are paid as determined by the program that employs them.
Questions for International Students
Authorization to work on campus is determined by the Office of Immigration Services and is verified by Student Payroll Services by visa type.
Am I exempt from Social Security taxes? Federal Income taxes? State and local income taxes?
Deduction or exemption of Social Security taxes is determined by visa type. Exemption from federal income tax is determined by country of residence. State and local taxes are deducted for your local address while you are enrolled at IUP. Non-resident aliens are required to file income taxes. International students are issued a W-2 or 1042S form, depending on tax deduction.
Can I be paid if I don’t have a Social Security number?
No. Pay cannot be issued until your original Social Security card has been presented to Student Payroll Services. The student identification number listed on demographics at the Registrar’s office is changed to the Social Security number. The form to change this number is available at Student Payroll.
Can I continue to work if my visa expires?
No. Assistance to extend an expiration date for a visa is provided by the International Services office. Students cannot continue to work and be paid until proof has been presented that Immigration has renewed the passport.