Procedures for Submitting Notes

  • How to Submit Your Notes

    Assigned volunteer note takers commit to providing the Department for Disability Access and Advising (D2A2) with updated copies of their notes on a weekly basis throughout the semester.

    • Note takers can have their notes quickly scanned by D2A2 by stopping into the office every week (216 Pratt Hall, Mondays–Fridays, 8:00 a.m.–4:00 p.m.).

    • Alternatively, if it is more convenient, note takers may opt to submit their notes weekly to D2A2 via e-mail attachment (, as opposed to stopping into the office.

    Stop into the D2A2 office weekly to have your notes copied

    Note takers must bring their updated notes to D2A2 to be quickly copied by us on a weekly basis, and the class period before any tests (216 Pratt Hall, M–F, 8:00 a.m.–4:00 p.m). When you stop by, one of our front desk employees will quickly copy and print your updated notes via our high-speed scanner. The student with a disability for whom you are volunteering will then stop by D2A2 on a weekly basis to pick up these copies.

    Or, e-mail your notes to D2A2

    Note takers can opt to submit weekly copies of their updated notes via e-mail attachment ( instead of stopping into the office.

    • If you type your notes, please submit them as a MS Word document (e.g., .doc file)
    • If you hand write your notes (neatly, with blue or black pen), please scan and save them in an appropriate format (e.g., .jpg or .pdf file). If you do not have access to a scanner, free apps exist that can be used via a mobile device’s camera to create “scanned” documents as .jpg or .pdf files. Before sending a scanned document, please review the quality of the scan ahead of time to make sure all of the pages are legible.
    • Whether you submit typed or handwritten/scanned notes, make sure that your name and the name of the class/section are clearly typed or handwritten at the top of the first page that you are submitting (e.g., “Jim Doe,  PSYC 101-001”)
    • E-mail your notes as an attachment to
    • In the subject line of your e-mail, please type the name of the class/section and “notes” (e.g., “PSYC 101-001 notes”).

    It is very important that you follow the above procedures in order to ensure that the notes you submit are routed to the correct student with a disability for whom you are volunteering your notes.