Procedures for Submitting Notes

  • How to Submit Your Notes

    Assigned volunteer note takers commit to providing the Department for Disability Access and Advising (D2A2) with updated copies of their notes on a weekly basis throughout the semester.

    • Note takers can have their notes quickly scanned by D2A2 by stopping into the office every week (216 Pratt Hall, Mondays–Fridays, 8:00 a.m.–4:00 p.m.).

    • Alternatively, if it is more convenient, note takers may opt to submit their notes weekly to D2A2 via email attachment (, as opposed to stopping into the office.

    Stop into the D2A2 office weekly to have your notes copied

    Note takers must bring their updated notes to D2A2 to be quickly copied by us on a weekly basis, and the class period before any tests (216 Pratt Hall, M–F, 8:00 a.m.–4:00 p.m). When you stop by, one of our front desk employees will quickly copy and print your updated notes via our high-speed scanner. The student with a disability for whom you are volunteering will then stop by D2A2 on a weekly basis to pick up these copies.

    Or, email your notes to D2A2

    Note takers can opt to submit weekly copies of their updated notes via e-mail attachment ( instead of stopping into the office.

    • If you TYPE your notes, please submit them as a MS Word documents (e.g., .docx file)

    • If you HANDWRITE your notes (neatly, with blue or black pen), please scan and save them in an appropriate format (e.g., .jpg or .pdf file). If you do not have access to a scanner, free apps exist (e.g., CamScanner) which can be used with your mobile device’s camera to quickly take photos of all your pages and automatically compile them into one, easy-to-email file (such as .pdf). Please review your scanned file(s) prior to emailing to make sure it's legible.

    • Whether you submit typed or handwritten/scanned notes, make sure that your name and the name of the class/section are clearly typed/written at the top of the first page that you are submitting (e.g., “Jim Doe,  PSYC 101-001”)

    • Email your notes as an attachment to

    It is very important that you follow the above procedures in order to ensure that the notes you submit are routed to the correct student with a disability for whom you are volunteering your notes.