Once you have committed to covering a college fair, we will register your attendance with the college fair host. There is often a fee to attend these fairs, so it is important we commit in a timely fashion.
We will share details about the fair, such as place, times, directions, anticipated attendance, etc. as soon as we receive it from the host. You are welcome to contact the college fair host directly if you have any questions such as directions or times.
Next, Admissions will send a box of materials which will contain all the necessary supplies you will need for your college fair.
Here are descriptions of items we will provide to you for the college fairs.
This is how the student “gets on the mailing list.” The inquiry card allows the student to demonstrate interest in receiving more communication from IUP. In terms of measured success at a college fair, the inquiry card is our most valuable tool in assessing the event and pursuing student interest. Data shows that conversions of inquiries to enrolled students is greatest among students with whom we build relationships after meeting them in person.
Please encourage students to complete the card. If they choose not to complete the card, remind them that there is a QR code link on the back to complete the online interest form at a later time. Encourage them to take other materials as well.
This is the brochure that has everything—a primer in what students want to know about IUP. It includes a list of majors, information about opportunities, organizations, athletics, housing, dining, and applying. If a student only takes one piece, this should be it.
This card has dates and descriptions of on-campus events for prospective students for the current semester. There is also a web link for students to learn more and to register to attend.
The head of our mascot, Norm, the Crimson Hawk is available for any student to take. There is general information listed on the back of the Hawk Head.
These pens are to be used by students to complete the inquiry card.
Please note: Pens are not for giveaway—it is against NACAC guidelines to give away college souvenirs, candy, or other items at recruitment tables. Inevitably, students will take these pens (either purposely or accidentally). This should not be a concern to you as long as you are not intentionally giving them away.
This cover should be placed over the table with materials placed on top. Please be sure to return the table cover with remaining materials and inquiry cards.
You will receive an Undergraduate Catalog to use for reference during college fairs that is not intended to be given away. If a student or family wishes to view the catalog, they are can access it at www.iup.edu/registrar/catalog.
After your college fair(s), please return all materials to the Admissions Office. Remember to include inquiry cards and question cards that you collected from students. You may use the same box the materials were shipped in or any other box you may have available. Simply place the business reply label on the box and it will be returned to the Admissions Office without any cost to you.
These guidelines are provided by the National Association of College Admissions Counselors. This group is an organization of nearly 16,000 professionals from around the world dedicated to serving students as they make choices about pursuing postsecondary education. NACAC is committed to maintaining high standards that foster ethical and social responsibility among those involved in the transition process.
Highlighted here are those guidelines that are most relevant as a representative at fairs, but please take note of all rules.