- Financial managers authorize issuance of cards to employees.
- The authorized employee can initiate or approve expenditures out of a specific university fund and organization.
- The card is for official university business only. The card cannot be used for personal purposes under any circumstance.
- The total cost of a single purchase cannot exceed $1,000.
- Payment of a purchase cannot be split to stay within the single purchase limit.
- Total monthly purchase transactions cannot exceed the monthly purchase limit of $7,500 or less, within budget availability.
IUP Purchasing Card may not be used for the following:
- Meals, travel, or entertainment
- Cash advances
- Gifts or gift
- Telephone calls/monthly telephone service
- Annual contract maintenance
- Contractual services
- Construction and renovation
- Copying or printing
- Public advertising
- Live animals
- Nuclear materials
- Alcohol, tobacco products, or controlled substances
- Weapons or ammunition
Card Holder Responsibility
Failure to comply with the Purchasing Card Policy can result in the termination of privileges.
- Ensuring purchasing costs are reasonable.
- Informing vendors of the university's tax exempt status.
- Retaining itemized receipts for all card purchases.
- Verifying that all purchases listed on the card statement are accurate.
- Resolving erroneous charges with vendors.
- Completing monthly expense reports in a timely manner.
- Safeguarding the purchasing card.
- Reporting the lost or stolen purchasing card immediately.
- Returning the purchasing card upon termination of employment with the university.
More Information
For more information, please contact:
Kathy Cindric
Accounts Payable
B-25 Clark Hall
724-357-6242
kcindric@iup.edu
Lora Lee Bertig
Financial Operations
B-31 Clark Hall
724-357-7701
llbertig@iup.edu