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Working With the Calendar

  • Calendar events are created and edited from within the CMS workarea. Events are actual content items that go through workflow—they must be approved and published.

    The links to the right will show you how to place an event on your site’s calendar, update an existing event, and help promote your event.

    Where is My Calendar?

    Open the CMS workarea, click on the Content tab, and navigate to your main folder (located under “Units” in the left-hand folder list).

    Location of the calendar in the CMS

    Your site’s Events folder has a subfolder, labeled with the department or office name. The folder icon will have a small calendar superimposed on it. Calendar icon  Click on this folder, and the calendar itself will appear in the right-hand window. Events are added to the calendar right here. 

    Create an Event

    Add a title, location, time, and description of your event

    Display Multiday Events

    For calendar events that span multiple days

    Update an Existing Event

    Edit an already-published event

    Delete an Event

    Sometimes this needs to be done

    Event Details Box

    Help promote your events 

    Don’t have a calendar?

    Send an ihelp note to the Web Team.

    • The Event editing window looks different from the regular web editing window.
    • There are no Check In or Preview options. To preview an event, Save it first, and then look at the Events page in your staging Web browser in Preview mode.
    • Do not choose the Cancel button when editing an existing event! This will leave the event in a checked-out state. Always Save the event, even if you made no changes.

    The CMS work area calendar can be viewed just like the calendar on your Events page within the Web browser (when that page is looked at in Calendar view, not List view).

    When looking at the calendar:

    • The left-right arrows at top left will take you backward and forward by month.
    • The down-arrow to the right of “today” opens a mini-calendar, where you can choose to go to a specific date.
    • You can view the calendar by Day, Week, or Month from the buttons at the top right.
      • Clicking on the date number within the calendar will also bring up the Day view.

    Calendar events in the CMS work area appear within little blue boxes. All of the calendar events can also be seen by scrolling down under the calendar, where you will see a list of content, just like any other folder. Events are actual items of content, and are listed alphabetically.

    Tip: To see the newest content, look for the Date Modified column. The title of this column is a link. Click it once to sort by date from oldest. After sorted, click it again to reverse the sort, and the most recently edited content will be at the top of the list.