Private Study Carrel Reservation and Use Policy

Stapleton Library private study carrels are small cubicles on the second floor of Stapleton that are assigned to one person for a full academic year (fall, spring, summer). The cubicles can be locked to provide relatively secure, semi-private space for graduate students for individual study. Each carrel is equipped with a desk, chair, small shelf, and electrical outlets.

Carrel Assignments

The priority list for assignments is as follows:

  1. Students enrolled in doctoral programs
  2. Students enrolled in master's programs

Applications and Assignments

First Week of Fall Semester

Graduate students can apply for a carrel by completing the Private Carrel Application Form. Applications must be submitted between the end of Summer II and the Friday of the first week of the fall semester to be included in the initial random selection and carrel assignment.

Applicants awarded a carrel will receive an email with information on their carrel assignment and how to pick up their key. Applicants not awarded a carrel will be notified via email and placed on a waiting list.

Any applications submitted for private carrels after the initial fall random lottery will be added to the waiting list.

Awarded a Carrel

You will receive an email notification if you are awarded a carrel, and you will have two weeks to claim the carrel. To find out which carrel has been assigned to you and to obtain the key, you must visit the Circulation Desk (with your I-Card) on the first floor of Stapleton Library between the hours of 8:00 a.m. and 3:00 p.m. Monday through Friday. You will be required to post a $20 deposit (cash only) to receive the key.

This deposit will be refunded when you return the key no later than the last day of the Summer Session II, before 3:00 p.m. Any refunds not picked up by the deadline will be forfeited.

Deposit/Loss of Deposit

A refundable $20 (cash only) key deposit is required before a key is issued. The key must be returned no later than the end of Summer Session II to receive a refund. Your refund must be picked up when the key is returned.

If the carrel key is lost and needs replaced, the $20 fee is not refunded, and the occupant must pay an additional deposit of $20 for a new key to be issued. There will be no refunds for recovered keys after a new key has been issued.

Rules Governing the Use of Private Study Carrels

  1. Carrels are intended for research. They are not intended as conference rooms, meeting spaces, or full-time offices.

  2. A $20 (cash only) deposit is required of each person assigned a carrel key. Loss of or failure to return the key by 3:00 p.m. on the last day of the Summer II Session, will result in loss of the deposit.

  3. Carrels may not be used by others than those assigned to them. There should only be one chair in a carrel at any given time.

  4. All library materials housed in the carrels must be charged out through the Circulation Desk. Inspection will be made periodically, and any uncharged library materials will be removed and re-shelved. Non-circulating materials (e.g., reference books or periodicals) may not be stored in carrels.

  5. Library staff will not unlock carrels for users who have forgotten or lost their key.

  6. The library is not responsible for theft of personal belongings placed in any carrel.

  7. Nothing is to be affixed to carrel walls or windows. This includes window curtains of any type. The use of nails, tape, tacks, glue, etc. is expressly prohibited.

  8. The use of personal electronic devices is allowed. Personal appliances such as coffee makers, hot water pots, microwaves, etc. or flammable items (e.g., candles) are expressly prohibited.

  9. While you are allowed to eat and drink in the library, the keeping of a stash of snacks and other food in the carrels is prohibited as it entices rodents and bugs to inhabit the space with you.

  10. Trash must be taken to a receptacle outside the carrel.

  11. Remember that while the carrels have lockable doors, there is no ceiling. Do not leave personal items such as cell phones or laptops unattended. Thefts do occur.

  12. The Library reserves the right to allow authorized staff to enter any carrel at any time to inspect for compliance with these rules.

  13. This is a silent floor. Please silence your cell phones. If you must talk, please move to the stairwell or the first or ground floor.

  14. Once a carrel assignment has been made, it is final.

  15. Any abuse of the carrel or library material by a carrel applicant will result in the immediate loss of carrel privileges.

  16. Loss of carrel privileges may result in the loss of your deposit.