IUP provides optical test scoring services to faculty.
Test Scoring Services, housed at the IT Support Center in Delaney Hall, offers test scoring of tests via optical-scanning forms. University faculty can administer tests on general purpose answer sheets and have them scored.
Processing of exams begin with a faculty member dropping of the Exam Packet(s) to be scored and ends when the faulty member or designee picks up the results at the IT Support Center.
Preparing the Exam for Scoring
Please follow these steps in organizing your Test Request Form, Test Header Sheet, Answer Key(s), and Students’ Answer Sheets with their responses. On the Test Header Sheet and all General Purpose Answer Sheets, do not make any stray marks on these forms. These forms are scanned and stray marks on the sheets can cause scanning problems for the IT Support Center.
Drop-Off and Pick-Up Procedures
Please take the Exam packet(s) to the IT Support Center located in Delaney Hall. You can drop them off at the front desk during normal hours of operation. There is also an after-hours drop box for your convenience located in the vestibule of the IT Support Center.
When the scanning and scoring process has been completed, the faculty member receives the e-mail with the Batch number and folder location for the results.
Processing of Exams
An ihelp ticket is created for each set of exams dropped off. If you have dropped off more than one exam packet on a single visit, one ihelp ticket is created. These tickets are created for exam tracking purposes. If you have any questions, feel free to update the ihelp ticket.
Exams are processed and scored in the order they are received at the IT Support Center.
For each exam processed, the faulty member will receive an e-mail message that contains the following:
Output in the Exams Folder on the Dispatch Share
Test scoring output will be saved to your Exam results folder on the Dispatch Share. The Exam folder is a subfolder to a folder that is your Username. Each Exam folder has additional sub-folders that reflect the term the exam was processed for.
Each time an exam is processed, a folder is created within the term folder. The name for the folder is the Subject Course Section field on the test header sheet combined with the job ID (assigned automatically by the IT Support Center) as the folder name.
The e-mail notification you receive after your exam has been processed indicates the batch number, along with a link to access the folder containing the reports and results file. You can click on the link to access the contents of the folder. If you are off campus, you must connect to the Virtual Private Network (VPN) before you can access the files.
If you are not connected to the VPN from off campus and you try to access the files, you will receive this error:
You can also access this folder by mapping a drive, replacing your username for USERNAME.
See How to Map the Standard IUP Network Drives for information on mapping drives. If you are not on campus, you will need to make a connection to the virtual private network (VPN) before you can access the files. See Virtual Private Network (VPN) for information on connecting to the VPN.
You can also access the results by utilzing your web browser (Internet Explorer, Firefox, or Chrome). The format is https://dispatch.iup.edu/username/exams/ where username is your username.
Report Names and Descriptions
The test scoring system provides a variety of reports. Based on the test type, these reports are generated for all tests by default.
Nine reports are generated for a standard exam, with five available for printing by the IT Support Center. For exams with multiple versions, only three reports are generated, with two available for printing by the IT Support Center. All reports can be viewed online by the faculty member.
The table below describes each report.
Report Name and Description
Available to Print
Available with Multiple Versions
Exam Results File
For each exam that is processed, a file containing the exam results will be created in Excel format. The file name is Results.xls. This file is saved in the exam's results folder on the Dispatch Share.
The file is a summary of the scores for each person that took the exam.
The file will contain the following fields:
Backing up Exam Results
If you wish to keep a copy of your test scoring results for your own records, you will need to copy the files to another secure location on the network, such as your H drive. You should not copy these files to portable devices such as flash drives, CDs,
To backup your exam results, it’s best to copy the entire folder for a specific exam. Copying the entire folder (not just the folder contents) will prevent overwriting a file with the same name. You can also copy your entire folder (with your username)
at the end of a semester, instead of individual exam folders.
To copy the folder, you will need to map the drive using the path as indicated, substituting your own username for USERNAME:
See How to Map the Standard IUP Network Drives for information on mapping drives. If you are not on campus, you will need
to make a connection to the virtual private network (VPN) before you can access the Dispatch Share. See Virtual Private Network for
information on connecting to the VPN.
Purge Cycle for Exam Results
The exam results folders will be purged by term, on a cycle similar to the project directory. After the spring and fall semester, any exam folder that is older than one academic year, plus a semester, will be deleted.
For example, when fall 2018 is about to begin, the Spring 2017 folder will be deleted. When the spring 2019 term is about to begin, the Fall 2017 folder will be deleted. This cycle will allow you time to back up files from previous semesters.
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