Microsoft Stream is the video management and sharing service for employees at all levels across businesses of all sizes who are interested in using videos in the workplace to connect, collaborate, learn, and share information. Users can search for videos easily and consume them on their device, whenever and wherever.
For more information on Microsoft Applications, please refer to our Microsoft Office 365 page.
Please review these terms definitions and recommendations to better understand and use Stream.
Channels are an organization method for videos, but not a
permission method. Channels do not have any permissions on their own. You can
put a video into one or several channels to help viewers find it more easily.
When you create a channel, you decide whether it’s a
companywide channel that anyone in your organization can add and remove videos
from, or if it’s a group channel where you can limit contributors. See How to create a channel in the Stream How To section.
Companywide channels are great for organizing videos by
topics and providing a way for community-driven content curation.
Groups channels are great for adding further organization of
videos within a group and when you want to determine who can see and who can
upload videos to a channel.
A group can be used when you want to limit access to who can
view videos to those within the group or if your videos need to persist after
you leave the university—as in the case of videos for offices, departments,
committees or project teams.
Group Owners and Members
Owners: Owners of the group will get full control over
the group, channels within the group, and any videos owned by the group. They
can edit the settings of the group and create/delete channels.
Members: There is Stream setting that controls if
members are contributors to the group or they are viewers only. This is
controlled by the Allow all members to contribute setting.
to request a group, How to add or remove users from a group, How to upload a
video to a group and What
to do if you don’t see a group listed and you believe that you are a member in the Stream How To section.
Recommendations for using Stream in a course
Recommendations for using Stream in a department, office, committee or project team
From how to log in and various activities for using Stream.
How to log in to Stream
How to upload a video to your Office 365 account
Note: If you have been instructed to upload your video to a group, please use the instructions under How to upload a video to a group.
How to request a group
If you believe that you need a group, please log an ihelp
ticket with the following information:
How to add or remove users from a group
How to upload a video to a group
What to do if you don’t see a group listed, and you believe that you are a member
How to share your video
How to share your video in a D2L course
Please note that your video must be company-wide, or you must provide access to those enrolled in the course. See “Recommendations for using Stream in a course” above.
Log in to MS Stream. Select Videos from the My Content drop-down menu.
On the Video list page, select the triple dot (“…” ) icon to the far right of the video and from the drop-down menu click Share.
On the Share screen page, you will see the link to the video. Copy this link by selecting the red Copy button.
Go to your D2L course and select the module where you would like to put the video. Click on the blue Update/Create button. From the drop-down menu, select Create a Link.
In the Edit Link pop-up box, enter the title of the video and then paste the share link you copied from the desired MS Stream video. You must check the box next to Open as External Resource. Click the Create button when you are ready.
Go back to the module where the video is and click on the link to test the link.
If you do not see your question listed here, please log a ticket in ihelp.
If I already uploaded my videos, and then requested a group, can I just copy the videos to the group?
There is no concept of copying a
video to the group. If the videos need
to persist after you leave the university, you should re-upload the video to
the group, and remove the original videos from your content. (If necessary, you can download the original
videos from your account, then re-upload them.)
Can I share a Stream video with someone who does not have an IUP computing account?
At this time, viewing is limited to those with IUP computing accounts.
I uploaded a video and set the permissions to be company-wide, then I added a link to the video to my D2L/Moodle course. Why are students are being prompted to log in to view the video?
At this time, Stream does not have
an integration with D2L or Moodle so they will be prompted to authenticate to
view any videos in Stream.
Does Stream integrate with Zoom?
No. Zoom recordings are not automatically saved to Stream. Because of the storage limits of Zoom, it is
critical to download recordings and upload them to Stream if you wish to continue
hosting the recording online and sharing with others at IUP. It is also important that you delete the
downloaded recording from your PC after you’ve uploaded it to Stream and
verified that the upload was successful.
When should I use a channel?
A channel can be used when you need
to organize your videos by topic.
Can I create a group?
No, you will have to log an ihelp
ticket to request a group. Please include
the following information in the ihelp ticket:
When should I request a group?
You should request a group if one
of the following is true:
What happens to my videos when I leave the university?
Videos that are uploaded to your
account will no longer be accessible. Videos that you uploaded to a group will remain in the group where they
can be managed by other group members.
What to do if you don’t see a group listed, and you are either the owner or a member?
From the left menu under Groups, select the role you have in the group: Owner or Member.
If the group is not listed and you should be a member, please ask the group’s owner to verify your membership in the group. If you are the owner of the group and the group is not listed, please log an ihelp ticket for assistance.
If the group appears, continue with these steps:
When I play a Stream video, it plays for about 20 seconds, and then displays “Your session has expired.”
This error will occur if your computer is not using the correct time zone for your current physical location, or it does not have the time set correctly for that time zone. You will need to correct the time zone, then set the time correctly for that time zone.
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