Profile Pictures for D2L or Moodle

  • Faculty and students can now upload a profile picture for D2L or Moodle. This will enable a greater sense of community among course participants. The information on this page will present the guidelines and instruction on uploading a profile picture to D2L or Moodle.

    About the Guidelines on Uploading Student Photos

    The Council of Deans endorsed the ACPAC recommendation to allow students to upload photos into their profiles in the Learning Management Systems (LMSs). ACPAC and its online learning subcommittee have drafted guidelines for students and information for faculty on the voluntary upload of student photos. It was thought faculty that need to know the parameters as well as what students are being told.We will have limited space to state the guidelines, so, of necessity, the student version is fairly short. 

    Students will be able to see the guidelines at the point where they upload their photos. We cannot create the pop-up boxes that deans requested since we cannot modify the code of D2L or Moodle. We can, however, modify text in D2L and context-sensitive help icons in Moodle. This means that, in D2L, students will encounter the guidelines during upload; they will see the guidelines on the picture upload screen directly above the picture upload link. In Moodle, students will see the guidelines if they click the help icon in the area where they upload photos. In addition, students can be informed with news announcements within their courses. Finally, we are suggesting to faculty that they place statements in syllabi.  

    ACPAC and its online learning subcommittee also reviewed the existing IUP policies related to the guidelines—the Class Disruption Policy and the IT Acceptable Use Policy. The Class Disruption Policy is stated in the Source and in the catalog. The IT Acceptable Use Policy is provided only in the Source. The committees recommend that both policies be stated in both publications. They also recommend that the Class Disruption Policy be updated so that it is neutral with regard to the type of delivery of instruction, as it could be interpreted to apply only to the face-to-face learning environment. They will work with the A-dean representative to the Senate Academic Committee next year to address this issue.  

    IT Services will do a soft roll-out of the voluntary student photo uploads in Summer 2 and a formal roll-out in fall 2014. News announcements will be provided within each LMS and on the IT Services site. The change could also be announced in IUP Daily and at relevant faculty/administrator committees.  

    The second recommendation by ACPAC that was endorsed by the Council of Deans was to extend the use of I-Card photos to advisors and A-deans. The Technology Operations Committee advises that this is a major project because I-Card photo information does not include the college and advisor names. It has been added to the project list of ACPAC, which will be ranked and presented to COD for final ranking. 

    Photo Guidelines for Students

    You may upload a photo of yourself that will be stored in your profile within D2L [Moodle]. This photo will be displayed for all of your classes—for example, in your profile, discussion forums, grade book, etc. Uploading your photo is completely voluntary. Keep in mind that your photo could be copied and disseminated by others.

    Students and faculty alike should strive to create a class environment that reflects mutual respect and the importance of learning. Faculty and IT Services are authorized to remove inappropriate photos.

    Do’s and Don’ts:

    • Do post a professional looking photo of yourself.
    • Do not include other individuals in your picture.
    • Do not post material that would embarrass, intimidate, threaten, harass, or create a hostile offensive environment.
    • Do not copy and paste or distribute photos of your classmates elsewhere.  

    Tips of Creating a Great Profile Picture

    1. Make the picture a head and shoulders shot.
    2. Select a picture with a “clean” background, avoiding clutter or extraneous individuals.
    3. Make sure that you are dressed appropriately for a professional environment.
    4. Avoid objects/clothing that reference alcohol, drugs, or other symbols that could potentially reflect negatively on your character.
    5. Keep the size of the image small (150x150 pixels is recommended).
    6. Smile.

    The following shows a good profile picture and some unacceptable ones.

    ImageTips

    Uploading a Profile Picture in D2L

    1. From the D2L Home page, access your Personal menu by clicking on your name. From the drop-down menu, click on the Profile.
    2. On the Edit My User Profile screen, click the Change Picture button.
    3. In the pop-up window, click Upload.
    4. Browse to and select your profile photo and then click the Open button.
    5. Click the Add button on the pop-up window.
    6. Click Save and Close at the bottom of the page.

    Deleting a Profile Picture in D2L

    1. From the D2L My Home page, access your Personal menu by clicking on your name.. From the drop-down menu, click on the Profile link.
    2. On the Edit My User Profile screen, click the Garbage Can (delete) icon next to the Change Picture button.
    3. Click Save and Close at the bottom of the page.
    4. The following video also demonstrates how to upload and delete profile pictures in D2L.

    Uploading a Profile Picture to Moodle

    1. From the Moodle Home page, click on My Profile Settings follow by Edit Profile from the Administration block.
    2. In the edit profile options, scroll down and click on User Picture.
    3. Click the Add button on the upper left corner of the file manager.
    4. In the pop-up window, select Upload a file and browse to the location where your picture is saved.
    5. Select the file and then click Open.
    6. Click the Upload this File button.
    7. Click the Update Profile button at the bottom of the page.

    Removing a Profile Picture from Moodle

    1. From the Moodle Home page, click on My Profile Settings follow by Edit Profile from the Administration block.
    2. In the edit profile options, scroll down and click on User Picture.
    3. Check the box to the right of Delete just under where your profile picture appears.
    4. Click Update Profile at the bottom of the page.
    5. The following video also demonstrates how to upload and delete profile pictures in Moodle.