The purpose of this policy is to define IUP e-mail as an official method of communication for the University.
This policy applies to all students and employees except those employees who do not normally have access to e-mail.
The objective of this policy is to define the use of IUP e-mail as an official method of communication and the responsibility of e-mail users to monitor, read and use their IUP e-mail accounts. As the IUP e-mail system provides a recognized method to authenticate the user, it is suitable to use for official communications.
Indiana University of Pennsylvania provides e-mail services to all students and employees as an official method of communication. Students and employees (except those employees who do not normally have access to e-mail) have a responsibility to read their IUP e-mail accounts and, if responding to or sending e-mail about IUP business, use their IUP e-mail accounts to do so.
E-mail User is defined as any student or employee that has been issued an IUP e-mail account.
E-mail Accountis an active IUP e-mail (@iup.edu).
Users are expected to check their e-mail accounts regularly and to use their IUP e-mail accounts when responding to or sending e-mail to IUP employees and students about IUP academic and administrative matters.
The rationale for this policy is that for faculty who wish to use IUP e-mail for communication to and from students, there is a policy that states that this is approved. Faculty can put this policy in their syllabi and other documents. Communicating via the IUP e-mail system facilitates determining the identity of the sender.
Where applicable, academic and administrative offices should publish e-mail addresses that can be used to receive such e-mail. Faculty should make students aware of their e-mail address by including it on their syllabus or by other means.
This policy should be published in the following publications: Undergraduate Catalog, Graduate Catalog, Student Handbook, Administrative Manual.
This policy should also be included on the IUP website.