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Use of IUP E-mail as an Official Means of Communications

  • Purpose

    The purpose of this policy is to define IUP e-mail as an official method of communication for the University.

    Scope

    This policy applies to all students and employees except those employees who do not normally have access to e-mail.

    Objective

    The objective of this policy is to define the use of IUP e-mail as an official method of communication and the responsibility of e-mail users to monitor, read and use their IUP e-mail accounts. As the IUP e-mail system provides a recognized method to authenticate the user, it is suitable to use for official communications.

    Policy

    Indiana University of Pennsylvania provides e-mail services to all students and employees as an official method of communication. Students and employees (except those employees who do not normally have access to e-mail) have a responsibility to read their IUP e-mail accounts and, if responding to or sending e-mail about IUP business, use their IUP e-mail accounts to do so.

    Definitions

    E-mail User is defined as any student or employee that has been issued an IUP e-mail account.

    E-mail Accountis an active IUP e-mail (@iup.edu).

    Responsibilities

    Users are expected to check their e-mail accounts regularly and to use their IUP e-mail accounts when responding to or sending e-mail to IUP employees and students about IUP academic and administrative matters.

    Procedures

    The rationale for this policy is that for faculty who wish to use IUP e-mail for communication to and from students, there is a policy that states that this is approved. Faculty can put this policy in their syllabi and other documents. Communicating via the IUP e-mail system facilitates determining the identity of the sender.

    Where applicable, academic and administrative offices should publish e-mail addresses that can be used to receive such e-mail. Faculty should make students aware of their e-mail address by including it on their syllabus or by other means.

    Rescission

    None

    Publications Statement

    This policy should be published in the following publications: Undergraduate Catalog, Graduate Catalog, Student Handbook, Administrative Manual.

    This policy should also be included on the IUP website.

    Distribution

    All Employees

    Document History

    Date Description
    September 16, 2005 Initial document publication
    March 26, 2013 Obsolete references updated.