Hire-A-Hawk, the new student employment process, provides
students one central location to find a job on any IUP campus. Jobs are posted, students are hired, and the background clearance process is completed using a human resources software tool, NEOGOV.
The Hire-a-Hawk Comprehensive Guide is designed to guide student supervisors through each step of the job posting and hire selection process. All student workers must be hired using this process—no exceptions.
If you are a student supervisor and need access to post a
job, please send your request through AskHR.
What is a requisition?
A requisition is a job vacancy that has been approved to be
filled. In NEOGOV, the requisition is
the building block of your posting—you cannot have a posting without a
requisition. Currently, all requisitions
are created by the Office of Human Resources. If you feel you need a new or additional requisition, please send your
inquiry through AskHR.
I am trying to login through MYIUP and receiving an error message that I am not recognized.
If this is your first time working in Hire-A-Hawk/NEOGOV,
then HR needs to create a user profile for you.
Please send your request through AskHR.
What is an exam plan?
An exam plan is a central repository for all things related
to a vacancy, similar to a recruitment or hiring folder. In NEOGOV, the requisition, posting, and all
applicants’ information can be found there.
How do I create an exam plan?
After you have authorized your requisition, click on
MyHR in the toolbar. In the
Requisitions section, locate the column labeled “Exam,” then click on Create
Exam for the appropriate requisition number. Complete the following information:
the Save button at the bottom.
How do I create a job posting?
After you have authorized your requisition and created your
exam plan, click on the Add New link next to the Job Posting section. [Always
verify there is a requisition attached to the exam plan in the Requisition
section. If your exam plan does not have
a requisition listed, contact Human Resources before proceeding any further.]
Complete the fields as described on pages 7–9 of the
Can I create additional job postings from one requisition?
No. Unfortunately, every posting must have its own unique requisition.
Please submit all requests for new requisitions through AskHR.
I just received access to Hire-A-Hawk/NEOGOV as an additional hiring manager for our department. I don’t have access to the same things as my colleague and cannot post a job. What is wrong?
Job postings can only have one requisition
tied to them. Requisitions only have one owner. This means only one person
can create/edit a job posting. Therefore, as an additional name to your department’s requisition, you can
view the posting and view/hire candidates. Please refer to our instructions for Viewing Candidates in NEOGOV on our Employment Services webpage.
Do I need to post vacancies for graduate assistants or teaching associates?
No. Graduate assistants (GAs) and teaching associates (TAs) are selected
through the School of Graduate Studies and Research.
However, GAs and TAs can be hired as student workers, as a
second on-campus job. These hire
situations do come through the Hire-A-Hawk process.
How do I add a supplemental question to the question bank?
Supplemental questions are used to filter candidates based on
required and preferred qualifications. It is best to format supplemental questions as Yes/No or multiple
Only Human Resources staff can create new or edit existing
questions. Requests for new supplemental
questions can be submitted via AskHR.
How do I add a supplemental question to my posting?
From your posting, click on the Supplemental Questions
link. Click on the Item Bank
link. Click the Student Employment
link. Questions are categorized
based on the type of question. Once you
have select one to be included on your posting, click the Add link to
the right of the question. This adds your
selections to your “basket.” When you are done selecting questions, click
the Checkout link in the top right. To return to your posting, click the red Job Title link.
Only use questions that are in the item bank. Do not
create/add new questions or edit existing questions. Only Human Resources
staff can create/add/edit supplemental questions.
Requests for new supplemental questions can
be submitted via AskHR.
I posted my position, but I still don’t see it on Hire-A-Hawk. Is there a delay?
No, there is no delay. As soon as you unclick Draft on your posting and click the Save button at the bottom, you should be able to see your posting live on Career Pages.
Here are some items to check to ensure steps in creating your posting were done correctly:
Please review the steps on “Creating a Job Posting” on pages 7–9 of the Hire-A-Hawk Guide.
Can I make an edit on my live posting?
Yes, edits can be made anytime.
Your edits will display immediately. If you do not see them on Career Pages, review the steps again. If you still are not seeing the edits, please contact the Office of Human Resources at 724-357-2431.
Where can I see all my candidates/applicants?
How do I filter my candidates/applications?
What do I do now that I have selected who I wish to interview?
Next steps outside of NEOGOV:
What are my next steps after completing interviews and selecting someone to hire?
The next step is to hire the candidate in NEOGOV:
When I try to complete the personal information on my hire, my screen goes back to the top and I cannot scroll to see all the fields. Did I do something wrong?
No, you didn't do anything wrong.
However, Mozilla Firefox tends to produce this type of occurrence. Firefox is not a supported web browser by NEOGOV.
We recommend using Internet Explorer (version 11 or higher), Google Chrome, or Microsoft Edge.
Am I able to send a formal hire notice to the student(s) I selected?
Absolutely! Hire-A-Hawk comes with a standard appointment letter template. Follow the steps below to send this to your newly hired “Hawk”: