Protection of Minors Event Registration

  • Welcome to the Events Registration page for events involving minors.

    Indiana University of Pennsylvania is committed to ensuring that our campus is a safe place for learning, living, and working; you play an important role in that effort. Recent laws passed by the Pennsylvania legislature, a policy passed by the Board of Governors, and our own Protection of Minors Policy further enhance that commitment.

    This page contains information and reference materials to assist you in registering your event with IUP. All events involving minors, both on the campus of Indiana University of Pennsylvania and those that occur off campus but are sponsored by IUP, must be registered with the university using this web page. It is imperative this registration is begun at least 30 days before the day of the event. 

    Events which DO need registered

    1. Any camp, clinic, conference, workshop, program or other activity involving minors who are NOT registered students at IUP, and …
    2. The event is sponsored by a college, school, department, office, organization or other unit of IUP and located on or off university property, or …
    3. The event is sponsored by a third party on university property.

    Events which DO NOT need registered

    1. Any event on university property which is open and marketed to the general public where minors attend at the sole discretion of their parents or legal guardians.  Examples: concerts, plays, athletic events, national tests (SAT, ACT, etc.).
    2. Any private event held on university property where minors attend under parental or legal guardian supervision.
    3. Student recruitment activities scheduled to last no longer than one day and does not include overnight stays. Examples: open houses, admission visits, tours (“CUSP”).
    4. Programs sponsored by a recognized student organization.
    5. University research involving minors as human subjects.
    6. Other programs chosen by the university president or designated official in advance and in writing as exempt from this policy or specific provisions of this policy.

      Each event/program is required to have a program administrator. The program administrator’s duties and responsibilities are outlined in the Program Administrator Guide. Please read the Guide and complete the checklist before registering your event.

        If the event requires the use of campus facilities, please refer to the Administration,Business and Hospitality Services page for the “Guidelines and Procedures for Requesting Facility Use.”

        Questions can be directed to the Office of Human Resources or e-mailed using AskHR.