For more specific information, please refer to
Management Directive 505.7 - Personnel Rules, page 66/Sick Leave
Management Directive 530.7 - Absence Program
Management Directive 530.2 - Sick, Family, Parental Leaves without Pay
Why would I use Sick or Bereavement Leave?
Sick leave can be requested for absences related to:
How is Sick Leave earned/accrued?
Management employees earn paid sick leave on a biweekly basis as a percentage of regular hours paid.
How do I request and use Sick Leave?
Sick Leave is used for a sporadic day off due to an employee’s illness/injury.
How do I request and use Bereavement Leave?
Bereavement Leave is used for time away from work due to the death of a family member.
For absences that exceed the limits above, an employee may request to use Annual or Unpaid leave subject to supervisor’s approval.
How do I request and use Sick Leave FMLA?
Sick Leave FMLA is used for an extended period of time away from work for five or more consecutive days due to an employee’s illness/injury.
A serious health condition is defined by the Family and Medical Leave Act (FMLA) as an illness, injury, impairment, or physical or mental condition that involves any one of the following:
How do I request and use Sick Family Leave?
Sick Family Leave is used for a sporadic day off due to a family member’s illness/injury. Family member is defined as: spouse, child, step-child, foster child, child of domestic partner, parent, or sibling. Employees earn five (5) Sick Family days after 30 calendar days of service.
How do I request and use Sick Family Leave FMLA?
Sick Family Leave FMLA is used for an extended period of time away from work due to a family member’s illness/injury. Family member is defined as: spouse, child, step-child, foster child, child of domestic partner, parent, or sibling. Employees earn five (5) Sick Family days after 30 calendar days of service. Once Sick Family Leave is exhausted, Annual Leave can be used. Once Annual Leave is exhausted, the remaining time off work will be unpaid leave. For more information on unpaid leave, please call the Office of Human Resources.
Review the FMLA Notice to Employees and Employee Rights and Responsibilities under the FMLA.
Complete one of the forms below, based on your reason for the leave:
Request for FMLA Leave form
Request for Military Caregiver Leave form
Request for Military Exigency Leave form
Certification Form for Family Member's Serious Health Condition
Certification Form for Serious Illness/Injury of Service Member (Military Caregiver Leave)
Certification Form for Serious Illness/Injury of Veteran (Military Caregiver Leave)
Certification Form for Military Exigency Leave
Return all completed forms to the Office of Human Resources c/o Benefits Manager for review. A designation notice will be sent to you with approval determination and further instructions on leave continuation.
An overnight stay in a hospital, hospice, or residential medical care facility to receive inpatient care, including incapacity or treatment in connection with such a stay;
A period of incapacity of more than three consecutive calendar days, including any subsequent treatment or period of incapacity relating to the condition, that also involves one of the following: Treatment two or more times by a healthcare provider; or treatment by a healthcare provider on at least one occasion which results in a regimen of continuing treatment under the supervision of the healthcare provider;
Any period of incapacity due to pregnancy, or for prenatal care;
A chronic condition that requires periodic visits for treatment by a healthcare provider; continues over an extended period of time (including recurring episodes of an underlying condition); and may cause episodic rather than a continuing period of incapacity (e.g., asthma, diabetes, epilepsy, etc.);
Incapacity of permanent or long-term nature due to a condition for which treatment may not be effective. The patient must be under the continuing supervision of the healthcare provider even if not receiving active treatment (e.g., Alzheimer’s, a severe stroke, or the terminal stages of a disease); or
Any period of absence to receive multiple treatments by the healthcare provider for at least one of the following: Restorative surgery after an accident or other injury; or for a condition that would likely result in a period of incapacity of more than three consecutive calendar days in absence of medical intervention (e.g., chemotherapy for cancer, physical therapy for severe arthritis, or dialysis for kidney disease).
What if I extend my leave beyond the 12 weeks of FMLA?
Please refer to the FMLA Notice to Non-Represented Managers, section titled, "Absences After 12 Weeks of FMLA Absence".
The following are the only absence reasons that will be considered for approval beyond 12 weeks.Full-Time Absences:
Please refer to the FMLA Notice to Non-Represented Managers, section titled, "Benefits Continuation Information".
What happens if I don’t use all of my Sick Leave?
sick leave may be carried over from one leave calendar year to the next.
The accumulation of paid sick leave is unlimited.
What happens to my unused Sick Leave if I end employment or retire?
NOTE: Commonwealth/State System service only includes service at a State System university or other Commonwealth agency. Commonwealth/State System Service does not include purchased service (military, in-state or out-of-state public school service, service with a Pennsylvania public school) through the employee’s retirement plan.
Leave balances are reported on ESS as the number of hours an employee has accrued.
To convert hours to days, divide the number of leave hours accrued by 7.5 hours.