Paid Sick Leave for AFSCME Employees

  • Sick leave is to be used for absences from work when an employee becomes too ill to work or must be absent for valid sick-related reasons. Sick leave can be requested and approved for absences related to an employee's own illness or injury as well as medical appointments, and may also be used for absences related to care for a family member and as bereavement leave for the death of a family member. 

    Earning Paid Sick Leave

    AFSCME employees earn paid sick leave on a biweekly basis as a percentage of regular hours paid.  To earn paid sick leave, employees must be permanent, or, if temporary, must have worked at least 750 hours in the leave calendar year.  The leave calendar year is defined as the first pay period in January through the pay period in which December 31 falls.  Temporary employees who meet the 750 hour threshold will be notified in writing at the time eligibility is met.

    Sick leave is earned at a rate of 4.24 percent of regular hours paid biweekly or 3.18 hours per pay period for 37.50 hour week/75.00 hour biweekly employees;  3.39 hours for 40 hour week/80 hour biweekly employees.

    Using Paid Sick Leave

    Requests to use sick leave must be made through Employee Self-Service (ESS).

    Absences for the Employee's Own Illness or Injury — FMLA Sick Leave

    • Employees must have at least 30 calendar days of service before paid sick leave can be used.
    • Employees with less than one year of service may only request to use sick leave that has been earned to date.  Permanent employees with less than one year of service since their last date of hire may anticipate up to one day (7.5 or 8.0 hours) of annual leave before it is earned.
    • Employees with more than one year of service may request and be approved to use sick leave that is expected to be earned in the current leave calendar year.
    • Effective with the beginning of the 2017 leave calendar year, employees who have more than one year of service since their most recent date of hire and who use no sick leave (other than sick leave used for sick bereavement leave) in an entire one-half leave calendar year shall earn an additional 3.75 or 4.0 hours of annual leave.
    • A doctor's certificate is required for sick leave requests for three or more consecutive days.  The doctor's certificate must be provided to the employee's supervisor prior to the supervisor approving the leave request and then forwarded to the Office of Human Resources to file in the employee's confidential medical file.
    • If the employee's absence due to illness or injury is expected to last two or more weeks, the absences must be approved under the Sick, Family, and Parental (SPF) Leave Policy

    Absences for a Family Member's Illness or Injury — FMLA Sick Family Leave

    • Up to five days of an employee's sick leave per leave calendar year may be used for absences to care for a qualifying family member.  If additional leave is needed beyond five days, the employee's absences must be approved under the Sick, Family, and Parental (SPF) Absence Policy.
    • For sick leave requests to care for an immediate family member, an immediate family member is defined as the following persons:  husband, wife, domestic partner, child, step-child, foster child, parent, brother or sister of the employee or child of the employee's domestic partner. 

    Absences for the Death of a Family Member — Sick Bereavement Leave

    • Up to five days of sick leave may also be used as bereavement leave for absences related to the death of an immediate family member, dependent upon the family member's relationship to the employee.
    • Up to five days of sick leave may be used for the death of a spouse, domestic partner, parent, step-parent, child, or step-child or the child of the employee's domestic partner. 
    • Up to three days of sick leave may be used for the death of a brother, sister, grandparent, step-grandparent, grandchild, step-grandchild, son- or daughter-in-law, brother- or sister-in-law, parent-in-law, grandparent-in-law, aunt, uncle, foster child, step-sister, step-brother, or any relative residing in the employee's household or the parent, brother, sister, grandparent or grandchild of the employee's domestic partner.  For absences that exceed the limits above, an employee may request to use annual, personal or unpaid leave subject to management's approval.

    Carry-Over and Payment of Paid Sick Leave

    • Unused sick leave may be carried over from one leave calendar year to the next up to a maximum of 300 days.
    • A percentage of unused sick leave is only payable upon an employee's retirement from the university and only if certain age and service criteria are met. Employees who resign from employment or are otherwise separated are not eligible to receive a payout for unused sick leave.
    • Additional information on sick leave is outlined in the AFSCME Collective Bargaining Agreement, Article 14:  Sick Leave and Bereavement Leave; Article 17:  Leaves of Absence Without Pay, and the Sick, Family, and Parental (SPF) Absence Policy; Article 18: FMLA.