Paid Personal Leave for Coaches

  • Personal leave is to be used for absences for reasons of a personal nature. Personal leave shall be scheduled and granted for periods of time requested by an employee subject to management's responsibility to maintain efficient operations. 

    Earning Paid Personal Leave

    Regular full-time coaches earn two paid personal leave days per service period. The service period is defined as a period of 47 weeks within a 12-month period that a regular full-time coach is assigned duties. 

    One personal day is earned in each first half of the service period. Eligible coaches must have 30 days service in an active pay status in each half of the service period to earn the personal leave entitlement for that service period.  

    Using Paid Personal Leave

    • Requests to use personal leave must be made through Employee Self-Service (ESS).
    • Coaches may request and be approved to use personal leave that is expected to be earned in the current leave calendar year.
    • Requests to use personal leave should be made in advance if at all possible. Personal leave can be requested and used for unscheduled absences of an emergency nature of if the employee has been approved for FMLA leave.

    Carry-Over and Payment of Unused Paid Personal Leave

    • Personal leave does not carry over from year to year.
    • Employees who retiree, resign, or otherwise separate from the university are entitled to receive a payout of unused personal leave. The payout is based on the number of days available on the last day of employment and the employee’s salary at the time of separation.

    Additional Information on Paid Personal Leave